Allan J.
Senior Administrative Support Specialist
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Allan S. J., based in Al Khobar, Saudi Arabia, is a distinguished Senior Administrative and Business Support Professional with over 20 years of experience, specializing in audit administration, executive support, and records management. His tenure at Deloitte & Touche & Company highlights his expertise in managing confidential audit documents and coordinating external document storage. Allan's proficiency extends to client onboarding, handling KYC, and compliance procedures. Previously, as a Bids Assistant at Mohammed Salem Al-Suwaidi Services Company Limited, he expertly prepared proposals and managed bid documentation, contributing significantly to their sales and marketing efforts. Allan's keen organizational skills were also pivotal during his role as a Business Administrator in the catering division, where he ensured seamless office operations and financial document processing. A two-time Deloitte elevAte Awardee, Allan distinguished himself by elevating team quality and achievement. He holds a Bachelor of Science in Commerce from Agusan Institute of Technology.
Experience
EXPERIENCED ASSOCIATE – AUDIT ADMINISTRATION (INTERNAL CLIENT SERVICES)
Deloitte & Touche & Company – Chartered Accountants · 2017 — 2026Manage highly confidential audit working papers and client documents. Developed and maintained processes for document tracking and archiving to enhance file retrieval. Function as Working Paper Administrator for the KSA Cluster Audit Archival Tool. Coordinate with external providers regarding archiving, retrieval, and records management. Assist in client onboarding tasks including KYC, conflict checks, and compliance procedures. Offer executive support to the Office Audit Leader by handling travel, meetings, and correspondence. Prepare audit proposals and facilitate follow-up with potential clients. Support the Deloitte Middle East Learning Team as a Virtual Producer for online training and seminars.BIDS ASSISTANT – SALES & MARKETING DEPARTMENT
Mohammed Salem Al-Suwaidi Services Company Limited · 2012 — 2017Prepare commercial proposals, quotations, and documentation for bids. Maintain bid opportunity pipelines alongside competitor databases and business records. Oversee vendor registration and prequalification documents. Generate reports to support sales and marketing operations.BUSINESS ADMINISTRATOR – CATERING DIVISION
Mohammed Salem Al-Suwaidi Services Company Limited · 2005 — 2012Administer payroll processing and manage personnel documentation. Create reports, invoices, memos, and management correspondence. Review financial and procurement documents prior to approvals. Provide administrative and bookkeeping support for the office.SECRETARY TO THE MUNICIPAL LEGISLATIVE COUNCIL
Municipal Government of Carmen · 1988 — 1988Prepare meeting minutes, ordinances, and official communications. Maintain legislative records and coordinate submissions of documents.
Skills & Expertise
Education
- Bachelor of Science in Commerce, Major in Business AdministrationAgusan Institute of Technology