Alyvia F.
Mid-Level Construction Project Administrator
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Alyvia F., a seasoned Project Administrator based in Garfield Heights, OH, excels in providing comprehensive support to commercial construction and building system initiatives. At TriMark, she serves as a pivotal liaison amid Project Managers, vendors, and stakeholders, ensuring projects progress seamlessly from initiation to closeout. Her proficiency in tools like Microsoft Office and SharePoint aids in meticulous tracking of timelines, deliverables, and financials, including processing invoices and managing budgets. Previously at Tremco, she enhanced decision-making through detailed project report preparation and documentation, optimizing communication with internal and external parties. Her adept coordination skills extend to arranging events and trainings, supported by a strong foundation in CRM systems. Alyvia's educational journey includes an in-progress Bachelor of Business Administration at Cleveland State University and an Associate degree in Business Administration & Marketing from Lorain County Community College.
Experience
Executive Assistant
Be Browed Etcetera · 2020 — 2026Oversee operational and compliance projects concerning licensing, enrollment, training, and certification programs. Assist in the organization of events, team meetings, and training activities while tracking project tasks, documentation, and timelines. Ensure audit-ready records and manage communications with stakeholders to uphold regulatory compliance. Contribute to CRM reporting, newsletters, and operational communications.Project Administrator
TriMark · 2025 — PresentAct as a primary coordination point for Project Managers, vendors, service teams, and internal stakeholders to facilitate commercial construction and building systems projects from initiation to closeout. Monitor project timelines, deliverables, and action items utilizing Excel and SharePoint, ensuring status visibility for leadership and teams. Oversee vendor communications, service schedules, and equipment shipments to ensure timely project execution and customer satisfaction. Manage project financials by processing invoices, overseeing budgets, and collaborating on approvals with Finance and Purchasing. Organize project documentation, closeout materials, and compliance records for accuracy and audit readiness.Project Administrator
Tremco · 2021 — 2025Develop project reports, documentation packages, and tracking tools to facilitate decision-making and enhance communication with both internal and external stakeholders. Lead meetings by creating agendas, recording action items, and ensuring follow-up on commitments across various teams. Supervise compliance, safety, and specification documentation to maintain audit readiness and streamline internal processes. Collaborate with Safety Managers on administrative tasks related to grant documentation for training field service teams prior to project work. Coordinate events, team meetings, and training sessions while providing comprehensive administrative support including reporting, billing, invoicing, and managing expenses. Handle extensive domestic and international travel arrangements and maintain CRM-related data.Communication Specialist
Midwest Medical · 2019 — 2021Handle emergency and non-emergency communications by prioritizing calls to guarantee a rapid response and operational efficiency. Coordinate field unit routes and schedules to enhance coverage and reduce response times. Dispatch crews through phone and digital systems to provide accurate communication and real-time support. Safeguard confidential patient records in accordance with healthcare privacy regulations, while verifying insurance information and maintaining accurate billing documentation.Patient Service Specialist
Cleveland Clinic · 2018 — 2020Provide comprehensive patient support, including scheduling, insurance verification, and billing assistance. Manage front-desk operations and patient flow to create an efficient and positive patient experience. Implement service recovery and proactive outreach strategies to enhance patient satisfaction and retention.
Skills & Expertise
Education
- Associate of Business Administration & MarketingLorain County Community College · — — 2023
- Bachelor of Business Administration (In Progress)Cleveland State University