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Anna V. — Mid-Level Virtual Assistant from Philippines

Anna V.

Mid-Level Virtual Assistant

Philippines 2-3 years
Open to offersNew to Platform
Languages
English
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About

Anna V. is a dedicated Virtual Assistant specializing in executive support tasks for US-based clients, utilizing her prowess in calendar coordination and email management. She expertly navigates productivity platforms like Google Workspace, Slack, and Notion, as well as ChatGPT for task automation, ensuring efficient workflow optimization. With a background in handling high volumes of executive emails, Anna is proficient in CRM Management, particularly with systems like GoHighLevel and HubSpot, which aids her in maintaining CRM pipelines and managing data entry with notable accuracy. Her tenure at MTS Screening Solutions LLC as an Executive Assistant/Digital Manager saw her streamline operations across administration, marketing, and finance, significantly reducing manual tasks and enhancing client communications. She also contributed to branding and web development for Asphalt Titan Pros LLC, increasing lead flow and strengthening local market presence. Anna's diverse skill set extends to bookkeeping, exemplified during her role at Teethtilaok, where she managed comprehensive financial operations, enhancing organizational efficiency.

Experience

  • Executive Assistant / Digital Manager

    MTS Screening Solutions LLC · 2025 — 2026
    Managed end-to-end business operations encompassing administration, marketing, and finance for a service-oriented business with over 10 active clients. Developed automated workflows and facilitated client communications utilizing Wix and GoHighLevel, leading to improved response efficiency. Conducted financial tracking and reporting through QuickBooks, ensuring accurate record-keeping and compliance with accounting regulations. Curated and organized social media content for Meta platforms via Canva to enhance audience engagement. Maintained CRM pipelines, performed lead follow-ups, and managed data entry with a high accuracy rate, facilitating timely conversion opportunities.

  • Operations & Marketing Lead

    Asphalt Titan Pros LLC · 2025 — 2026
    Established and launched a new asphalt company in the Bay Area, focusing on branding design, website development with Wix, and CRM implementation using GoHighLevel and HubSpot. Developed sales and marketing automation workflows, resulting in an increase in qualified leads within the initial months of operations. Managed the HubSpot CRM, overseeing lead tracking processes, pipeline stages, deal updates, and performance reporting to maintain data integrity. Guided a team of remote contractors in project workflows and deliverables while ensuring consistent communication and quality of work.

  • Virtual Bookkeeper / Operations Assistant

    Teethtilaok · 2025 — Present
    Oversaw comprehensive bookkeeping tasks, including income statement preparation, expense tracking, and financial reporting for a dental supply business based in the Philippines. Managed and updated product listings and inventory records on Shopee for over 150 SKUs, implementing weekly audits to minimize stock discrepancies. Facilitated daily operational tasks such as order processing and supplier communications, enhancing overall workflow efficiency.

  • Sales & Admin Support Assistant

    Dirt Detectives · 2024 — 2025
    Provided support for sales, client assistance, and marketing for startup operations, engaging in processes from initial outreach through follow-up. Executed outbound cold calling and lead generation efforts, qualifying more than 20 potential clients each week while ensuring data was properly logged in the CRM. Organized prospect information and maintained detailed follow-up documentation, contributing to improved conversion rates through effective communication. Assisted in scheduling, basic reporting, and various administrative tasks to keep team operations orderly.

  • Outbound Sales Assistant – Real Estate Cold Calling

    Independent Contractor / Various Agencies · 2024 — 2024
    Executed targeted outreach to connect real estate agents with potential buyers and sellers by making between 80 and 200 outbound calls daily. Qualified leads, documented comprehensive notes in the CRM, and scheduled follow-ups to capitalize on all opportunities. Compiled regular lead performance reports to assist agents in prioritizing high-value prospects while refining their outreach strategies.