Cecilia S.
Senior Executive Assistant and HR Support
Open to offersNew to PlatformAbout
Cecilia S. is a highly accomplished Executive Assistant with over 20 years of experience supporting C-suite executives and senior leaders across the UK, Qatar, Saudi Arabia, and the Philippines. Her remote expertise spans more than four years, offering executive, legal, and administrative support in international arenas. At Castelo Solicitors in London, Cecilia meticulously managed executive calendars and legal administration, including CRM records and confidential legal databases, while overseeing document preparation and proofreading. In her role at Absolute Translation Inc., she navigated HR administration with recruitment activities, employee records management, and executive logistics. Her tenure at Masanra Contracting in Manila saw Cecilia enhancing customer service and digital marketing initiatives. With a strong foundation in sectors such as legal, healthcare, hospitality, and construction, Cecilia excels in maintaining confidentiality and supporting global teams with exceptional organizational skills.
Experience
Virtual Legal & Administrative Assistant
Castelo Solicitors · 2022 — 2025Handled executive calendars, managed email correspondence, and facilitated client communications. Organized legal consultations and appointments while drafting and proofreading various legal documents. Maintained CRM records and handled confidential legal data. Processed Apostille and notarial documentation while preparing invoices and quotations.Virtual HR & Administrative Assistant
Absolute Translation Inc. · 2019 — 2022Oversaw recruitment efforts, scheduling interviews, and onboarding processes. Kept employee records organized alongside HR documentation. Assisted with payroll tasks and managed meeting schedules and travel arrangements for executives while preparing reports and business correspondence.Marketing & Customer Service Specialist
Masanra Contracting Inc. · 2016 — 2022Focused on customer communications across various channels, including phone and email. Developed sales leads and fostered customer relationships while supporting digital marketing efforts and maintaining CRM and ERP databases. Addressed customer issues promptly and professionally.Executive Assistant / HR / Sales Coordinator
Al Muftah Trading & Contracting · 2010 — 2016Provided executive support to senior management while coordinating recruitment and onboarding. Assisted in payroll processes and prepared necessary documentation for sales. Maintained CRM records and facilitated communication between departments and external clients.Executive Assistant to the Chairman
Al Wataniya Restaurants Group of Companies · 2008 — 2010Managed the Chairman’s calendar and organized international travel arrangements. Scheduled executive meetings with leaders and VIPs. Produced executive reports and confidential correspondence while serving as the main contact for executive communications.Medical Administrative / Patient Care Assistant
Riyadh Armed Forces Hospital · 2004 — 2008Coordinated patient scheduling and maintained electronic medical records. Handled admissions, billing, and insurance paperwork while supporting physicians with administrative tasks. Provided professional patient service, ensuring confidentiality at all times.
Skills & Expertise
Education
- Bachelor of Science in Education (BSEd)Not specified