Grace Z.
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Grace Z. is an experienced Executive Support & Operations Partner based in Chicagoland, IL, with a proven track record of supporting online businesses, founder-led teams, and nonprofit organizations for over two years. At her current role with Grace C’s Studio, she functions as an Executive Support, Project Management & Operations Consultant, facilitating inbox management, project coordination, and backend workflow improvements. Grace's role involves creating SOPs, newsletter coordination, and implementing lightweight automation to enhance operational efficiency. She also leads Lonely White Iris LLC, where she significantly optimized backend systems, reducing processing costs through structured intake and AI-assisted drafting. Previously, as Board Secretary for Subud International Cultural Association, she managed meeting documentation and revamped newsletter systems. Her educational background includes a Double Bachelor of Arts in Architectural Studies and Music from the University of Illinois at Chicago and a Master of Music from North Park University. Her expertise in administrative operations, financial documentation, and project management underscores her commitment to advancing the objectives of diverse organizations.
Experience
Board Secretary & Operations Consultant
Subud International Cultural Association · 2024 — 2028Maintained and filed meeting minutes, approved motions, and organizational records. Supported administrative operations by organizing documents via Google Drive and coordinating with board members. Assisted the treasurer with financial documentation and migrated an inactive contact list to a new email platform.Committee Member | Web Design & Technology Projects
Downers Grove Quaker Technology Committee · 2025 — PresentLed a revamp of hybrid worship technology by researching webcam options and room configurations. Focused on front-end website design and content for the new website project, while also communicating across committees to ensure updates met organizational needs.Youth Support Coordination Lead / Chairwoman
Subud Youth Activities International / Subud Youth Activities America · 2023 — 2025Coordinated logistics for youth and family support for the 2024 international conference, involving applicants and volunteers across countries. Managed fundraising and communications, tracking financial documentation and donor interactions, and developed multilingual materials for applicants.Executive Support, Project Management & Operations Consultant
Grace C’s Studio | GCS Studio · 2024 — PresentProvided executive support and project coordination for founder-led businesses, creative teams, and nonprofit organizations. Managed inboxes, meeting preparations, agendas, and internal documentation. Developed SOPs, trackers, project plans, and content calendars for recurring workflows. Assisted with newsletter systems, client communication, and social scheduling. Conducted audits of workflows, suggesting improvements for delegation and documentation.Founder & Operations Lead
Lonely White Iris LLC · 2024 — PresentOperated a resale business for second-hand clothing while testing and improving backend systems. Designed a semi-automated workflow for marketplace listings, significantly reducing preparation time. Combined structured intake and automation techniques to decrease processing costs. Created SOPs, folder structures, and assessment tools for hiring virtual assistants, enhancing task evaluation.Personal Assistant
Department of Rehabilitation Services (DORS - ILLINOIS) · 2023 — 2023Handled scheduling for appointments and daily activities while providing basic caretaking support. Managed basic financial tracking and taught technology literacy. Maintained client privacy and ensured transportation and materials for appointments were organized.Secretary
South Dupage Musicians Guild · 2017 — 2019Prepared and organized meeting minutes and records for guild leadership. Supported board communication by tracking action items and member updates. Assisted with website updates and contributed to administrative documentation alongside the treasurer.
Skills & Expertise
Education
- Master of Music in Vocal PerformanceNorth Park University · — — 2026
- Double Bachelor of Arts in Architectural Studies and MusicUniversity of Illinois At Chicago · — — 2023