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haydee R. — Senior Administrative Specialist from Philippines

haydee R.

Senior Administrative Specialist

Philippines No experience yet
Open to offersNew to Platform
Languages
English
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About

Haydee M. R. is a seasoned Virtual Assistant and Administrative Specialist with over 8 years of experience in executive support, multi-site operations, and vendor management. Currently serving as an Administrative Specialist at Prescon Philippines Inc., she adeptly handles responsibilities for more than 500 employees across 20+ project sites. Her role involves executive support, calendar and document management, and confidential records handling. Haydee excels in coordinating over 100 domestic business trips annually, managing company assets, and creating Excel-based automated tracking systems to streamline inventory and reporting processes. With proficiency in tools like Google Workspace, Microsoft Office, Canva, Trello, and Zoom, she ensures efficiency and accuracy in all tasks. Her prior experience at Tracsom Builders Inc. included payroll processing, vendor payments, and executive support. Haydee holds an Electronics and Communication Engineering Technology degree from Rizal Technological University.

Experience

  • ADMINISTRATIVE SPECIALIST

    Prescon Philippines Inc. · 2021 — Present
    Provided administrative and executive support, including managing calendars, preparing documents, and handling confidential records. Coordinated requests and administrative needs for operations involving over 500 employees at 20+ project sites. Analyzed monthly operating expense reports and managed payments for utilities and recurring expenses. Oversaw vendor interactions, including documentation and issue resolution. Organized domestic business travel arrangements and maintained comprehensive filing systems as the Department Document Controller. Managed company assets from procurement to disposal and developed an automated inventory tracking system in Excel. Coordinated vehicle dispatch for a fleet of 13 vehicles and planned corporate events and internal programs. Recommended process improvements to enhance internal controls.

  • OFFICE STAFF

    Tracsom Builders Inc. · 2017 — 2021
    Processed weekly payroll and statutory contributions for SSS, PhilHealth, and Pag-IBIG using an automated Excel sheet. Maintained confidential HR records and organized employee documentation. Prepared compliance forms for BIR and assisted in tax filing and regulatory reporting. Managed procurement and inventory of office supplies alongside vendor payments. Oversaw recording and reconciliation of rental payments while addressing tenant discrepancies. Provided executive support, including calendar management, and covered as Executive Assistant when needed. Facilitated business permit renewals and ensured compliance while onboarding new employees.