Ivy D.

Processed payroll and verified employee timecards for correct compensation. Prepared invoices, billing statements, and reminders while assisting in accounts receivable activities. Monitored payroll records and financial documentation to ensure accuracy and compliance. Handled executive email correspondence and managed calendars as part of daily administrative operations. Coordinated with clients, vendors, and team members via various communication platforms. Organized digital files through Google Workspace and cloud systems. Provided support for bookkeeping tasks and financial reporting. Created and scheduled social media content using Meta Business Suite and Canva. Designed marketing materials and updated website content while assisting with project coordination. Utilized QuickBooks, Homebase, HubSpot, Google Sheets, Jotform, and OpenPhone to support operational activities while maintaining confidentiality of sensitive information.

Audited daily sales transactions and generated cash shortage and overage reports. Compiled audit sales reports for management's review. Monitored inventory movement and produced inventory reports. Managed Accounts Receivable records, receipts, and customer account schedules. Assisted in the preparation of accurate financial and operational reports for management.

Prepared monthly bank reconciliation statements by reconciling bank transactions with company records, identifying discrepancies. Handled Accounts Payable by processing supplier invoices and preparing checks while ensuring timely payments. Managed Accounts Receivable by recording daily collections and maintaining customer account schedules. Assisted with payroll processing, preparing employee records and ensuring accurate salary disbursement. Compiled monthly inventory reports and assisted in maintaining inventory accuracy. Helped prepare monthly financial reports, including income statements, to aid management in decision-making. Engaged in daily transaction recording and verification to ensure compliance with policies. Supported month-end and year-end closing activities through account reconciliation and organization of financial documents. Collaborated with departments, suppliers, and customers to resolve payment discrepancies and financial documentation issues while maintaining confidentiality of financial data.