Ma A.

Reviewed Purchase Requisitions for completeness and coordinated with end-users for clarification on material requests. Ensured compliance in PR-PO conversion and oversaw bid tabulation reviews. Assisted buyers in supplier negotiations to meet budget objectives while maximizing savings. Conducted weekly meetings to monitor the status of PRs and purchasing issues. Directed material sourcing for infrastructure project bidding and conducted supplier sourcing across provinces. Monitored supplier performance in terms of delivery and material quality, and facilitated supplier visits for assessment and accreditation. Collaborated with various teams to resolve invoice issues and ensure timely payments, coordinating with Finance for expedited releases when necessary. Managed sourcing and contracting for both direct and indirect materials, ensuring contracts remained active. Worked with the Legal Department to finalize agreements and scrutinized spending to identify savings opportunities. Leveraged Oracle EBS for procurement operations and identified automation possibilities for non-value-added tasks. Oversaw contracts managed by Commodity Specialists and evaluated their performance to meet KPIs, leading negotiation efforts with vendors.

Reviewed procurement processes continuously to implement improvements. Assessed e-procurement systems like Oracle, SAP, and DANAOS for suitability to the organization's needs. Simplified and ensured seamless processes across material requests, order processing, delivery, and payment completion. Championed the implementation of Oracle R13 & Fusion as the e-procurement system and conducted training for internal and external users. Led efforts to maintain the vendor and material database, prepared system error logs, and coordinated with system providers. Monitored corrections and directed system testing to confirm no adverse effects on other modules. Compiled various reports for the Supply Chain Management Department Head. Additionally, conducted nationwide supplier sourcing while maintaining relationships and developing a comprehensive supplier database.

Led material database cleansing initiatives and developed a material and supplier database within the e-procurement system. Oversaw testing and enhancements of e-procurement systems and participated in training for these systems. Acted as the lead implementer of Oracle across the company and directed the Systems Team while conducting training for both internal and external users.

Executed site audit inspections for PETC and compiled summary reports of findings. Assisted in and participated in relevant meetings.

Managed the preparation of payroll for teaching and non-teaching staff and calculated proportional vacation pay. Facilitated the preparation of monthly allowances for teachers.