Mary J.
Mid-Level Executive Assistant
Open to offersNew to PlatformAbout
Mary J. is a seasoned Executive Assistant and Administrative Officer with over four years of dedicated experience supporting senior leadership within the Philippine government. Her expertise lies in calendar management, email triage, and project coordination, having skillfully managed over 200 daily emails while maintaining an organized workflow across multiple executive accounts. At the Bureau of Jail Management and Penology, she effectively supported five senior executives by coordinating numerous meetings, training sessions, and inspections. Mary J. also played a pivotal role as secretariat for six committees, ensuring seamless communication and operational efficiency. Her proficiency in tools such as Google Workspace and Microsoft Office, alongside AI-driven solutions like ChatGPT, underscores her commitment to enhancing administrative functions. Additionally, she holds a Bachelor of Science in Criminology from the University of the Cordilleras and has pursued various certifications in virtual assistance and social media marketing.
Experience
PERSONNEL RECORDS & PERFORMANCE MANAGEMENT OFFICER / EXECUTIVE AND ADMINISTRATIVE ASSISTANT
Angeles District Jail – BJMP · 2023 — 2025Delivered direct executive administrative support to the Jail Warden by managing around 10 appointments and meetings weekly, coordinating schedules with both internal and external stakeholders. Prepared approximately 20 reports daily, consolidating personnel and operational data for management's consideration. Organized about 20 meetings and activities weekly, handling schedules, documentation, participant coordination, and follow-ups. Maintained confidential personnel records for approximately 120 individuals, ensuring accurate and organized documentation in physical and digital formats. Engaged with roughly 5 external stakeholders weekly to facilitate meetings and training programs. Crafted around 100 documents and official communications weekly, including memoranda and presentations while tracking executive and administrative requirements across multiple offices.EXECUTIVE ASSISTANT / ADMINISTRATIVE OFFICER
Bureau of Jail Management and Penology – Regional Office III · 2020 — 2023Provided daily administrative assistance to 5 senior government executives, handling scheduling, correspondence, and operational tasks across the Regional Operations Division. Managed 70–100 official communications each day, ensuring they were routed and documented appropriately among 37 offices. Organized approximately 40 meetings, trainings, and inspections monthly, overseeing schedules, documentation, participant arrangements, and logistical needs. Acted as the secretariat for 6 committees, preparing meeting documentation and recording action items while coordinating follow-ups. Consolidated information to create about 10 operational reports daily for executive review and maintained over 1,000 employee and operational files, ensuring their accuracy and accessibility. Collaborated with around 10 Local Government Units (LGUs) and various government agencies to facilitate programs and operational activities. Supported compliance efforts by managing ISO, PRIME-HRM, and SPMS documentation requirements.
Skills & Expertise
Education
- Bachelor of Science in Criminology with ResearchUniversity of the Cordilleras · — — 2016
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