Mary T.
Mid-Level Executive Operations Manager
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Teresa L., a certified PMP, is a seasoned Executive Assistant and Director of Operations with a notable track record in supporting C-suite executives and streamlining organizational processes. Her career spans various industries, including technology, academics, healthcare, and manufacturing. As a key operations leader, Teresa has a proven history of enhancing efficiency through innovative system improvements and strategic project management. At Brave Thinking Institute, she successfully led a Project Management team for an $80M budget initiative, saving $12K monthly through cost analysis. Her extensive experience includes managing executive calendars, coordinating international travel, and optimizing workflows across multiple time zones. Teresa's background in fitness management further highlights her operational expertise, where she improved member retention and increased revenue at 24 Hour Fitness and California Family Fitness. Teresa's education in Exercise Physiology and professional certifications in project management and Salesforce complement her vast technological proficiency, including tools such as Microsoft 365 and Asana.
Experience
Fractional Support
null · 2025 — PresentPerformed various roles such as CCO, Project Manager, and Sr. Executive Assistant in different industries including technology, academics, personal development, healthcare, and manufacturing, managing across all US time zones.Executive Assistant to the Executive Director
California Indian Legal Services (Non-Profit Legal Organization) · 2025 — 2025Organized and facilitated the 2025 Board of Trustees meeting for 25 participants, handling arrangements for travel, accommodations, meals, and dining events according to nonprofit governance. Managed complex executive calendars, ensuring priority alignment and conflict resolution. Oversaw email management for the Executive Director, triaging communications and drafting responses while flagging urgent matters. Coordinated domestic travel logistics for the executive leadership team.Executive Assistant to the CEO, COO, CFO, and CTO | Project Manager
Brave Thinking Institute (Remote) · 2022 — 2025Led the Project Management team for the 2025 Strategic Budget Initiative encompassing an $80M budget. Conducted cost analyses of the Time Clock platform, resulting in savings of $12K monthly. Supervised a team of 12, streamlining workflows through the creation of standard operating procedures. Managed compliance and registration of 37 trademarks/logos. Facilitated weekly meetings for 10 EA/Admin staff, ensuring alignment on policies and executive updates. Developed onboarding and training programs for Executive Assistants. Coordinated a $50K community relief effort in 2024.Executive Assistant
M Holland Group (Remote) · 2017 — 2023Scheduled meetings across 7–10 time zones to ensure executive alignment. Handled confidential communications with a focus on precision and professionalism. Managed international travel arrangements for executives and staff in 6 countries, including logistics for hotels, meals, rental cars, and meeting venues.Fitness Manager / Master Trainer
24 Hour Fitness · 2018 — 2019Oversaw facility operations and scheduling while ensuring compliance. Implemented engagement strategies that increased member retention by 45%.Assistant to the Fitness Director / Executive Assistant / Master Trainer
California Family Fitness · 2012 — 2017Managed scheduling, conducted payroll audits, and organized event logistics for senior management, correcting payroll discrepancies totaling $10K monthly. Increased membership by 67% through community-oriented programs and facilitated equipment procurement and maintenance across 15 facilities.
Skills & Expertise
Education
- B.S., Exercise PhysiologyUniversity of Maryland, College Park, MD