Nontobeko T.

Processed supplier invoices, credit notes, and purchase orders while ensuring compliance with company policies. Conducted reconciliations of supplier statements, allocated payments, and followed up on outstanding invoices to maintain strong supplier relationships. Prepared payment batches and monitored accounts payable aging reports. Collected clockings from biometric machines, prepared timesheets, and recorded payroll hours using Excel. Assisted with HR-related tasks including employee onboarding and offboarding. Coordinated vehicle administration such as insurance, service scheduling, and license disc updates. Supported month-end processes by reconciling creditors' accounts and maintaining orderly invoices and payment records. Worked with finance teams to improve accounts payable processes and assist with cash flow management. Managed transactions related to credit cards and pay cards, ensuring accuracy in recording and reconciliation. Handled petty cash disbursements and reconciliations in line with company guidelines.

Acted as a personal assistant to the COO. Organized executive travel arrangements and facilitated coordination of operations among various departments. Communicated effectively with internal and external stakeholders to support team interactions. Managed the compilation of tender submissions including document preparation, pricing, and accuracy verification. Coordinated meetings and prepared EXCO packs while taking minutes. Assisted with administrative needs for projects and internal events.

Served as the personal assistant to the Managing Director. Managed front desk operations including calls, visitor access, and client liaison. Oversaw executive calendars and scheduled meetings across the organization. Organized travel logistics and facilitated virtual meetings via platforms such as Zoom, MS Teams, and Google Meet. Provided support to HR by tracking timekeeping, attendance, and overtime.