Oktavianti S.
Senior Executive Assistant
Open to offersNew to PlatformAbout
Oktavianti S. is a seasoned Executive Assistant and Business Operations professional with over 20 years of experience supporting top executives in diverse sectors such as hospitality, real estate, healthcare, and corporate environments. She has adeptly managed executive priorities, business administration, confidential documentation, and compliance regulation, providing international travel arrangements and liaising with government agencies. Recognized for her ability to streamline operational processes and coordinate cross-functional stakeholders, she delivers operational excellence in fast-paced, multicultural settings. Her recent roles include supporting leaders at PT Oshashibaur Sukses Bersama and PT PMA Bali Stay Happy, where she managed complex executive calendars, coordinated legal documentation and compliance, and supported accounts payable and cash flow reporting. Oktavianti maintains a strong command of Microsoft and Google Workspaces, and effectively employs tools like Trello and Canva for enhanced productivity. She also holds a Bachelor of Education degree from Universitas Kristen Indonesia.
Experience
Executive Virtual Assistant
PT Oshashibaur Sukses Bersama · 2025 — PresentProvided administrative and operational assistance at the executive level while managing various functions related to travel, real estate, and corporate administration. Handled complex calendars and appointments, coordinated legal and compliance documentation with relevant authorities, and supported accounts payable and monthly cash flow reporting. Oversaw renovation projects, arranged business travel, and prepared confidential correspondence and documents.Executive Virtual Assistant
PT PMA Bali Stay Happy · 2025 — 2025Delivered comprehensive support to leadership in coordinating legal documents and compliance processes for a foreign-owned hospitality firm. Managed executive schedules, business correspondence, and meeting arrangements to enhance executive efficiency. Facilitated corporate documentation and licensing while maintaining team communications and relationships with contractors for renovation projects.Private Executive Assistant (Remote)
Foreign Director · 2024 — 2025Offered remote executive assistance for a foreign director, managing procurement, immigration documentation, and financial administration. Handled supplier communications and contractor coordination, ensuring project timelines were met. Administered visa applications and travel arrangements while maintaining confidential records.Assistant Manager SPA
PT Sari Senyum Indonesia — Glo Day Spa & Salon · 2023 — 2024Assisted in refining operational procedures and overseeing the front office for enhanced service and efficiency. Developed SOPs for better deposit handling and prepared reports for management's decision-making. Coordinated staff schedules and addressed customer service inquiries while supervising daily operations.Private Executive Assistant (Remote)
Foreign Director · 2023 — 2023Supported business development initiatives through healthcare licensing, recruitment, and executive management tasks. Conducted research and coordinated documentation for licensing compliance while managing executive travel arrangements and corporate communications.Personal Assistant to Director
PT PMA Sukses Bersama Salvaje · 2022 — 2023Assisted the Director in managing executive operations and compliance, focusing on financial administration and stakeholder relations. Oversaw schedules and vendor negotiations while maintaining documentation related to accounts payable and monthly cash flow.Office Manager / Secretary to Director
PT PMA Luxury Dream International · 2019 — 2020Handled office administration while providing support to the Director and facilitating communication with internal teams and external partners. Managed WordPress listings, procurement operations, and HR tasks such as employee onboarding.Marketing Property
PT Era Alfa Indonesia · 2014 — 2019Assisted clients in finding property investment opportunities and coordinated marketing activities while conducting presentations. Provided guidance through the sales process, ensuring excellent customer service.Earlier Career
2005 - 2009 · 2005 — 2009Built foundational skills in administration and customer service across various roles including SPV Receptionist Tenancy at PT Buana Sakti Jakarta, Staff Operational at PT Blue Bird Group, and Telemarketing at PT Citi Bank NA Jakarta.
Skills & Expertise
Education
- Bachelor of EducationUniversitas Kristen Indonesia (UKI) · 2000 — 2004
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