Olivia M.
Mid-Level Executive Virtual Assistant
Open to offersNew to PlatformAbout
Olivia M., an accomplished Executive Virtual Assistant, has excelled in supporting leadership across various sectors, particularly in real estate and education. With a robust skillset in calendar and inbox management, CRM maintenance, and financial record-keeping, she effectively coordinates executive schedules and operations, ensuring seamless business functionality. In her role as a Real Estate Funding Assistant at CLA Title and Escrow, Olivia maintained financial accuracy and security, handling critical financial transactions with precision. At Solar Bootcamp University, she enhanced client onboarding processes and supported sales teams with data-driven reporting and administrative tasks. Her experience in lead generation and sales administration with the Foreign Venture Group showcases her ability to mobilize targeted marketing initiatives through platforms such as LinkedIn and Apollo. Olivia's adeptness with technology includes proficiency in QuickBooks, Stripe, and Google Workspace, enabling her to support remote teams efficiently and enhance operational workflows.
Experience
Executive Assistant and Operations Coordinator
Solar Bootcamp University · 2023 — 2025Provided administrative support to the CEO and CFO by managing calendars and scheduling, ensuring efficient daily operations. Oversaw subscription billing, invoicing, and maintained financial records using Stripe and QuickBooks. Facilitated the onboarding process for new clients while supporting a sales team through reporting and various administrative tasks, overseeing client communications across multiple channels, and optimizing CRM data for accurate sales tracking.Sales Admin & Lead Generation Specialist
Foreign Venture Group · 2024 — 2025Developed targeted B2B lead lists with over 500 prospects through LinkedIn and Apollo to aid market entry initiatives. Conducted LinkedIn outreach campaigns that produced multiple qualified leads monthly while enhancing the COO’s network and engagement through consistent content creation. Prepared sales presentation decks and templates for executive meetings and designed basic Instagram graphics to improve brand presence.Client Support Specialist
10XDebt · 2024 — 2025Successfully enrolled multiple applicants weekly into the SETC program while managing high volumes of client inquiries across phone, text, and email. Evaluated tax documents for eligibility in application processing and maintained CRM records to track application status and follow-ups for enhanced data accuracy and workflow efficiency.Real Estate Funding Assistant
CLA Title and Escrow · 2025 — 2025Verified wiring instructions and cross-checked account details to ensure secure fund disbursements, maintained financial records with complete accuracy, and issued checks while handling eChecks and bulk payments correctly. Generated invoices, ALTA statements, deeds, and checks through remote systems, while coordinating with various financial entities to confirm payment details and address discrepancies. Monitored overnight transactions and updated records based on FedEx tracking for timely documentation.Operations Assistant
Abus Pizza · 2020 — 2024Oversaw daily food and beverage operations, including dining, delivery, and event coordination. Handled logistics for timely order fulfillment and created social media content to boost customer engagement.Administrative Assistant
Local Government Unit · 2022 — 2022Managed vendor rent payments and issued official receipts, acting as the point of contact for vendors, customers, and officials. Organized physical and digital records for compliance and efficient retrieval while providing support to the Chief Operating Officer through answering office calls and scheduling.
Skills & Expertise
Education
- Bachelor of Science in Mechanical EngineeringGolden Gate Colleges · — — 2022