Phindile T.
Senior Administrative Executive Support Specialist
Open to offersNew to PlatformAbout
Phindile T. is an experienced Administrative and Executive Support Professional with over 20 years of service across public and private sectors in South Africa, including industries such as mining, nuclear regulation, media production, medical research, government, and business operations. She has supported senior management and executives in organisations like the National Nuclear Regulator, Khanyi Mining and Resources, Medical Research Council, and Kukhanya Productions, handling office administration, calendar management, stakeholder communication, and report preparation. Her responsibilities have encompassed diary scheduling, meeting coordination, event planning, customer service, document management, financial administration, and travel arrangements both locally and internationally. Phindile’s technical proficiency extends to Microsoft Office Suite, Teams, Zoom, Google Docs, and Canva, ensuring efficient office systems and executive support in complex, multi-disciplinary environments.
Experience
Virtual Assistant
Kukhanya Productions · 2022 — 2024Managed customer inquiries through phone and email, offering product details and resolving issues. Prepared proposals and processed orders while maintaining customer accounts. Handled executive email correspondence for the Director. Scheduled meetings and facilitated various administrative support tasks. Designed marketing materials, including logos and flyers. Registered companies using the CIPC system.Administrator
Khanyi Mining and Resources · 2023 — 2023Created internal correspondence and administrative documents. Oversaw executive diary scheduling and coordinated meetings. Organised meetings and accurately documented minutes. Collaborated with site office administrators to streamline operations. Assisted with HR administration and arranged travel.Executive Assistant
National Nuclear Regulator · 2019 — 2020Delivered executive administrative support, focusing on calendar management and document preparation. Compiled and consolidated departmental monthly and quarterly reports. Coordinated travel arrangements, both international and domestic, including visas and accommodation. Organised executive meetings and conferences, maintaining meeting minutes. Engaged with local and international stakeholders. Provided guidance on administration and financial matters to site office Administrators. Oversaw actions directed by the Divisional Executive. Managed departmental expenditure, including reconciliation and tracking. Facilitated necessary financial transfers between projects upon request from the Divisional Executive. Ensured adherence to government financial guidelines. Managed office inventory and overall administrative operations.Manager
Raccolto, Tempo · 2007 — 2018Oversaw complete business operations, handling finance, HR, marketing, and customer relations. Recruited, trained, and supervised staff. Negotiated contracts with suppliers while managing budgets. Addressed customer service concerns and resolved operational challenges. Promoted products and nurtured supplier relationships.Senior Secretary
Medical Research Council · 2006 — 2006Managed the Deputy Director's diary and coordinated meetings. Liaised with government departments and NGOs about alcohol and drug abuse initiatives. Arranged both local and international travel. Compiled public research findings and supervised field workers while reporting on their activities.Administrator
Department of Public Service and Administration (DPSA) · 2002 — 2005Oversaw senior management diary and coordinated events. Developed marketing and communication materials. Interacted with academics and senior government officials. Managed project budgets and handled administrative coordination. Reconciled the unit's budget and provided reports to the senior manager. Assisted with the organisation's website maintenance.Senior Secretary
Government Communication and Information System (GCIS) · 1999 — 2002Maintained government directories and information databases. Organised meetings while preparing minutes. Engaged with stakeholders and conducted research to fulfill information requests. Edited and proofread presidential speeches.Secretary
Various Organisations · 1998 — 1999Provided clerical and administrative assistance to senior managers. Managed diaries, coordinated meetings, and prepared necessary documentation. Handled travel arrangements and managed office supplies.
Skills & Expertise
Education
- National Certificate in Public RelationsTechnikon South Africa · — — 2001
- National Diploma in Office AdministrationTechnikon Northern Gauteng · — — 1998