Sahara M.
Mid-Level Maritime Administrative Coordinator
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Sahara M. is an accomplished Crewing Secretary and Licensed Professional Teacher based in Manila, Philippines. With over three years of experience as a Maritime Assistant and Crewing Operator, she excels in administration, operations support, and document management within the maritime industry. Sahara is adept at coordinating crew documentation, maintaining precise records, and managing schedules to ensure full compliance with company procedures and maritime standards. She is skilled in Microsoft Office, data entry, and email management. Her previous roles include working with Knutsen Philippines Inc. and KJCM Maritime Corporation, where she was responsible for certifying seafarer documentation, orchestrating Pre-Employment Medical Examinations, and ensuring the validity of crew documents aligned with the Marine Labour Convention (MLC 2006) and other statutory requirements. Sahara’s commitment to excellence is further reflected in her role as an Importation Secretary at AVESCO Marketing Corporation, where she managed communications and logistics for goods movement. Her educational background includes a Bachelor's degree in Elementary Education, consistently achieving honors such as Honor Graduate and Civil Service Eligibility at Bohol Island State University.
Experience
CREWING SECRETARY
KJCM Maritime Corporation · 2023 — 2025Communicated with the principal in Greece to address their needs. Checked emails for proposed and approved crew members and monitored PEME/medical status of incoming seafarers until certificates were issued. Kept track of pending training and documentation requirements before crew joining. Coordinated with seafarers and issued working gear as needed. Liaised with the Flag Team regarding vessel flag matters. Maintained complete seafarer's 201 files, including certificates. Scanned crew documents and applied for Australian Maritime Visas as per vessel routes. Printed local forms requiring signatures from seafarers and generated sea service requests. Collected and validated documents from crew, including CVs, and continuously monitored the crew change plan while ensuring valid documentation before joining.IMPORTATION SECRETARY
AVESCO Marketing Corporation · 2023 — 2023Handled calls from other departments and customers. Managed charging, costing, and organized the timely flow of goods and deliveries. Prepared quotations for customer orders and responded to Outlook messages from various brands. Filed documents and processed purchasing orders from different suppliers. Reminded management of emails from customers or suppliers. Conducted inventory checks for product availability and organized sales materials such as price lists and catalogs. Audited sales data for accuracy and managed customer databases. Responsible for data entry into spreadsheets, created invoices, and researched contact information for various companies.CREWING ASSISTANT
Knutsen Philippines Inc. · 2018 — 2022Ensured the accurate and timely encoding of seafarer documentation into the company database. Handled the release of crew documents prior to embarkation and coordinated with the Liaison Officer about POEA Contracts. Worked with the Documentation Officer concerning flag state and visa requirements. Endorsed crew for Pre-Employment Medical Examination (PEME) and Pre-departure Orientation Seminar (PDOS), while monitoring their status. Responded to Outlook messages and maintained effective communication. Collected and verified crew documentation for compliance with statutory, flag state, MLC 2006, and principal requirements. Arranged training courses, uniforms, and additional logistics for seafarers to meet principal requirements. Assisted in renewing and upgrading seafarer documents such as MARINA, NBI, and medical. Updated crew vessel schedules and maintained tracking records. Processed Certificate of Proficiency (COP) applications and renewals, verified loan requests, and supported documentation verification.SCHOOLS DISTRICT SECRETARY
Clarin Central Elementary School · 2022 — 2022Arranged, filed, printed, and photocopied forms. Updated the supervisor with the latest memos and maintained records by photocopying for future reference. Organized necessary documents for supervisor's travel schedules and performed general office duties, including handling incoming calls and communication.COLLEGE TEACHING INTERN
Bohol Island State University · 2022 — 2022Observed and assessed children's progress, providing feedback to parents. Prepared lesson plans, materials, and activities in line with the curriculum. Delivered engaging lessons and recorded student progress, compiling reports accordingly. Created examinations and quizzes and contributed to school objectives and planning by using various teaching methods suitable for different learning styles.HIGH SCHOOL INTERN
Municipal Civil Register · 2017 — 2018Assisted individuals in obtaining copies of civil documents such as birth, marriage, or death records. Maintained records relevant to individuals' civil status and updated administrative reports. Managed the filing and secure preservation of documents.
Skills & Expertise
Education
- Bachelor of Elementary EducationKnutsen Philippines Inc. · 2018 — 2022
- STEM-ICTBOHOL ISLAND STATE UNIVERSITY · 2016 — 2018
- Junior High SchoolCLARIN CENTRAL ELEMENTARY SCHOOL · 2012 — 2016
- ElementaryMATER DEI COLLEGE · 2006 — 2012