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Shaira M. — Junior Virtual Assistant from United States

Shaira M.

Junior Virtual Assistant

United States 2-3 years 40 USD per day
Open to offersNew to Platform
Languages
English
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About

Hi, I’m Shaira Mae, a reliable and detail-oriented Virtual Assistant with experience in Real Estate VA, Construction Administration, CRM Management, Lead Coordination, and General Administrative Support for Australian and U.S. clients.


I specialize in ServiceM8 Scheduling, Xero Bookkeeping, Data Entry, Email & Calendar Management, Compliance Documentation, Lead Generation, and Customer Support.


Skilled in:

• Executive Assistance

• Construction Administration

• Real Estate Administration

• CRM Management

• ServiceM8

• Xero Bookkeeping

• Lead Coordination

• Data Entry

• Email Management

• Google Workspace

• Microsoft Excel

• Customer Support

I’m always eager to learn new systems and contribute to a growing team.


If you're looking for a reliable and detail-oriented Virtual Assistant.


Feel free to message me so we can discuss how I can support and contribute to your business.

Experience

  • Virtual Admin Assistant

    Toma Power Solutions · 2025 — 2026
    I focused on optimizing back-office processes services. I managed high level technical compliance, processed SWMS and ESV certificates and drafted detailed PIT applications for network requests. I managed client correspondence daily through Gmail, managed field operations through ServiceM8, and managed the full financial administration including reconciling transactions and creating invoices through Xero. Managed project folders and compliance records to ensure rigorous organizational standards and seamless project delivery.

  • Virtual Admin Assistant

    Direct Client · 2024 — 2025
    I managed high-volume digital operations and lead generation workflows. I used Instantly for professional email communication and Wave to stay on top of finances by categorizing and updating transactions. I was also responsible for tracking sales updates in real-time via Discord and conducting in-depth lead research to identify and upload potential business opportunities. I also used Bargain Brain and other platforms to research and edit product technical details to ensure all listings were accurate and up to date.

  • Leads Coordinator

    Sharp Homes · 2023 — 2024
    I proactively managed the sales pipeline by monitoring agent dashboards and updating lead source platforms including AgentDash, Agent Pronto, Fast Expert, Chase, HomeStory, and Dotloop. I was responsible for the seamless transfer of potential clients by uploading new leads from zBuyer into Sierra Interactive to ensure no opportunity was missed. My role centered on maintaining data accuracy across multiple real estate websites to keep agent workflows organized and efficient.

  • Data Entry

    YLB Group Inc. · 2022 — 2023
    I maintained high-level data accuracy by managing multiple accounts in Google Chrome and utilizing tools like Copyfish to extract and copy text from images. I was responsible for the precise input and organization of this data into Google Sheets, ensuring that all values were correctly transferred and formatted for business use.

Skills & Expertise

BookkeepingListing CoordinatorOffice and AdminXeroData Entry SpecialistEmail ManagementFile Management

Education

  • Bachelor of Science in Information Technology
    PHINMA-Cagayan de Oro City · 2014 — 2018