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Virgina W. — Mid-Level Executive Administrative Assistant from Indonesia

Virgina W.

Mid-Level Executive Administrative Assistant

Indonesia 6+ years
Open to offersNew to Platform
Languages
EnglishIndonesian
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About

Virgina W. is an accomplished professional with expertise as an Executive and Personal Assistant, skilled in managing comprehensive business operations and supporting executive leadership. With a focus on Central Jakarta, she has significantly contributed to diverse industries, including education, healthcare, logistics, and hospitality. Throughout her career, Virgina has adeptly handled complex scheduling, travel arrangements, and liaison roles, ensuring seamless coordination of cross-departmental activities. Her proficiencies encompass Microsoft Office Suite and Google Workspace, with advanced capabilities in tools like Asana and Slack. Demonstrating a meticulous approach to order processing and financial documentation, she has been pivotal in ensuring compliance and accuracy in client dealings. Virgina's career, highlighted by her tenure at companies like MAXY Academy and PT. Medtronic Indonesia, showcases her ability to maintain strong stakeholder relationships and deliver results in high-pressure environments.

Experience

  • Virtual Assistant – Sales Coordinator

    Orbitkey · 2026 — 2026
    Accurately processed and created sales orders using Shopify and Cin7 Core. Amended and managed order changes and cancellations while coordinating with 3PL warehouses for timely dispatch. Provided customer assistance on inquiries and shipment updates, processed daily receipts, and managed invoice queries with the finance team. Maintained records and generated operational and sales reports using Google Sheets.

  • Personal Assistant to CEO and Founder

    MAXY Academy · 2025 — 2026
    Oversaw complex calendars and travel arrangements for executives, ensuring alignment with business priorities. Acted as a liaison for management, addressing inquiries from customers and stakeholders promptly. Supported operational activities by tracking pending reports and issues, while participating in client meetings to understand business processes.

  • Senior Sales Administration Executive

    KION Indonesia Sales and Services · 2025 — 2025
    Functioned as the main point of contact for administrative tasks, ensuring smooth coordination among internal teams and external parties. Timely prepared and issued sales invoices, verified product shipments, and coordinated logistics to manage the shipment process. Supported office operations by overseeing administrative tasks and researching vendors for company setup activities.

  • Sales Administration Coordinator

    PT. Medtronic Indonesia · 2014 — 2024
    Handled customer orders with a focus on pricing accuracy and reconciliation. Prepared pro forma invoices and collaborated closely with the Finance department to ensure prompt payment processing. Managed vendor and customer databases while executing sales and marketing activities and maintaining compliance with business regulations.

  • Administration Assistant cum Secretary to DOM

    PT. Boehringer Ingelheim · 2011 — 2014
    Coordinated travel, agendas, and expenses for the Director of Marketing. Managed budgets for Sales and Marketing activities and collaborated with sales managers on sales processing. Organized travel for the sales team and customers attending events.

  • Secretary to Director of Sales and Marketing

    Hotel Mulia Senayan · 2002 — 2011
    Provided administrative support to the sales and marketing team, generating corporate contracts and preparing reports. Assisted in developing marketing plans and ensuring documentation was accurate and confidential.

  • Secretary to BOD and General Affairs

    PT. Kalibesar Raya Utama (part of Sinar Mas Group) · 2000 — 2002
    Assisted the Board of Directors with secretarial tasks including travel arrangements and invoicing. Managed general affairs and served as a point of contact for recruitment processes while supervising office staff.

  • Extended as Executive Assistant to Regional Business Director

    PT. Medtronic Indonesia
    Efficiently managed the Business Director's schedule and prioritized tasks. Organized meetings with required facilities and travel arrangements, providing comprehensive support to the Business Director.

Skills & Expertise

Sales SupportSalesCommunity Manager

Education

  • Undergraduate Degree in Business Management
    Bina Nusantara University · — — 2025
  • Diploma in Secretarial Studies
    Tarakanita Secretarial Academy · — — 2000