Viviene A.
Mid-Level Executive Assistant and Social Media Manager
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About
Viviene A. is a seasoned Executive Assistant and Social Media Manager with extensive experience across diverse industries. She has excelled in managing executive calendars, coordinating international travel arrangements, and maintaining organized digital filing systems during her freelance tenure. Viviene spearheaded the growth of social media accounts on leading platforms such as Facebook, Instagram, and TikTok, leveraging tools like Canva and Buffer to ensure consistent brand messaging. Previously, at Air Assistant, she played a pivotal role in managing B2B client relationships, business development prospects, and CRM enhancements. Her technical prowess extends to advanced use of Google Workspace, Microsoft Office Suite, and various CRM systems. Additionally, Viviene's experience in managing recruitment pipelines and facilitating training programs at Furukawa Automotive Systems highlights her versatility and commitment to enhancing operational efficiency. Fluent in English, French, and Filipino, she is a dynamic professional driving business growth and digital marketing success.
Experience
Executive Assistant/Social Media Manager
Freelance · 2025 — 2026Managed executive calendars and organized meetings across different time zones to facilitate effective scheduling. Oversaw high-volume inbox management by screening emails, drafting responses, and prioritizing urgent communications. Coordinated domestic and international travel arrangements, including booking flights and accommodations. Prepared reports and presentations using Google Workspace and Microsoft Office, ensuring professional quality. Maintained digital filing systems and databases for effective data management. Supported administrative operations to enhance workflow efficiency. Assisted with project coordination through task tracking using Asana, Trello, and Monday. Managed communication with clients and stakeholders to ensure timely correspondence.Executive Assistant
Air Assistant · 2024 — 2025Facilitated B2B client relationships as a primary contact between executives and service teams. Supported business development through prospecting, follow-ups, and client lead qualification. Managed updates in the CRM system and monitored the sales pipeline to maintain accurate forecasts. Engaged with stakeholders to ascertain business requirements and align services with operational goals. Contributed to business growth by identifying opportunities for cross-selling within existing accounts. Utilized cloud-based collaboration tools to enhance workflows and support remote operations across various time zones.VA, HR-Marketing & Social Media Manager
Acadsoc · 2021 — 2024Conducted outbound prospecting to engage US-based applicants via digital channels. Led candidate qualification processes, contributing to the growth of enrollment. Managed the recruitment pipeline utilizing CRM tools while improving lead conversion rates through focused communication strategies.Staff – Recruitment & Training Group
Furukawa Automotive Systems · 2013 — 2021Oversaw the hiring and onboarding processes while managing employee separation. Handled benefits, compliance issues, and conflict resolution among employees. Designed and implemented training programs and evaluations, leading skill enhancement initiatives and company-wide competitions. Coordinated corporate events and community outreach programs.Executive Assistant
Peak Travel and Tours · 2011 — 2012Managed Visa and ticketing assistance for clients. Handled bookings for airfare, hotels, and travel packages through systematic processes. Documented client interactions and assessed travel needs, including budgets and preferences while assisting with general management tasks.Social Media & Marketing Support
FreelanceOversaw growth of social media accounts on platforms like Facebook, Instagram, and TikTok to enhance engagement and brand visibility. Created and scheduled content using tools like Canva, CapCut, Meta Business Suite, and Buffer, ensuring alignment with brand messaging. Developed content calendars to synchronize with marketing objectives. Monitored key performance metrics and compiled weekly reports with insights. Executed email marketing campaigns through ActiveCampaign and Mailchimp, focusing on audience segmentation and performance analysis. Supported digital marketing campaigns and lead generation efforts, optimizing funnels with GoHighLevel. Assisted in updating websites and landing pages using Wix and WooCommerce. Conducted outreach to influencers and arranged collaborations to broaden audience engagement. Utilized AI tools, including ChatGPT, to enhance content creation and streamline workflows.
Skills & Expertise
Education
- Bachelor of Science in Business AdministrationTML College of Rosario Namunga · 2009 — 2011