About the role
Scale Your Business School is a business education program for women running online service businesses. We're hiring a fully remote Executive Assistant to support the founder directly — owning the calendar and inbox, keeping the content production pipeline on schedule, and coordinating a small remote team. You'll be the person who anticipates the next step, fixes problems before they reach the founder's desk, and keeps everything running smoothly.
What you'll do
Calendar & scheduling
- Own and protect the calendar — filming days, coaching calls, meetings — including a split routine between New York City and Pennsylvania.
- Schedule with the right buffers; never let anything important collide or slip.
Inbox management
- Keep both personal and business email accounts to a clean state daily — triage, respond where you can, flag what needs the founder.
Team coordination
- Keep the team on deadline through the approval pipeline — editors, Colleen, Clarissa, Martha — so reels and content stay on schedule.
Production & hiring support
- Run the videographer hiring workflow and keep the videographer database current.
- Verify locations are open and available before any shoot.
Travel & operations
- Book and coordinate travel; handle day-to-day operational tasks and follow-ups.
Systems & documentation
- Keep SOPs, trackers, and systems organized and up to date.
What we're looking for
- Exceptionally organized, dependable, and proactive — works with minimal hand-holding.
- A problem-solver who fixes the system, not just the moment.
- Comfortable with technology — Google Workspace, Notion, Dropbox, scheduling tools — and quick to learn new platforms.
- Available with reliable overlap to US Eastern business hours.
- Discreet and trustworthy with sensitive personal and business information.
Bonus points
- Experience in the online coaching, content, or creator industry.
- Familiarity with tools such as CapCut, Kit, TurboScribe, or Telegram.
- Project management or production coordination experience.
- A genuine interest in content, social media, or the business education space.
Logistics
- Compensation: [To be specified — competitive, based on experience]
- Trial period: Begins with a paid 30–90 day trial to make sure it's a great fit on both sides.
- Start date: [To be specified]
- Growth: Strong performers grow with the business, with expanding scope over time. Part-time to start, with a path to full-time.
How to apply
Send a short note about yourself, your relevant experience, and why this role appeals to you, along with your resume, to [email protected].
In your message, please include one example of a time you caught or prevented a problem before it became a bigger issue — we want to see how you think.
We review applications on a rolling basis and reply to every candidate we'd like to move forward with.