Abbie S.

Oversaw and synchronized executive Google Calendars, arranging over 40 meetings each month across various time zones including U.S. Eastern, Central, Mountain, Pacific, and the United Kingdom while ensuring conflict-free schedules. Facilitated meetings with executives, healthcare partners, and vendors in the U.S. and U.K., accurately converting time zones for seamless scheduling. Handled high-volume executive inboxes, prioritizing urgent messages, drafting responses, and maintaining an organized follow-up system. Planned domestic and international travel arrangements, including flights and accommodations, while managing last-minute changes. Created materials such as meeting agendas, briefing documents, and action-item trackers, distributing follow-up summaries promptly post-meetings. Developed and managed online learning content in TalentLMS, including course structure and user access support. Updated CRM records, tracked leads, and scheduled follow-ups while supporting business development efforts. Produced reports, presentations, and confidential documents, maintaining organized cloud filing systems using Google Workspace, OneDrive, and Dropbox. Coordinated projects via ClickUp, Trello, and Asana, monitoring milestones and deadlines. Conducted online research to compile information and organized digital assets while providing administrative support for various projects. Maintained confidentiality in handling sensitive executive and personal tasks with professionalism.

Directed the recruitment processes from onboarding to maintaining employee records, including payroll coordination and HR documentation for staff. Established administrative workflows that enhanced office efficiency and ensured compliance with company policies. Facilitated equipment rentals, prepared necessary documentation, and monitored deployment schedules. Oversaw vendor relationships and procurement activities while supporting senior management in office operations. Contributed to budgeting, reporting, compliance monitoring, and various administrative projects across departments.

Led day-to-day administrative operations, providing support to homeowners, board members, and contractors. Organized maintenance schedules and project coordination for community improvements. Managed financial records using QuickBooks, including budgeting and bank reconciliations. Arranged board meetings, and prepared various reports and official correspondence for residents. Ensured accurate record-keeping and policy compliance while addressing homeowner concerns in a professional manner.