Ayra J.

Tracked and monitored weekly project timelines for accurate reporting and effective team coordination. Prepared detailed progress reports for stakeholders to enhance project communication. Coordinated with technicians, contractors, and third-party vendors to ensure timely service and project fulfillment. Assigned jobs based on technician expertise and availability, minimizing scheduling conflicts. Managed HVAC cleaning schedules to ensure timely preventive maintenance. Addressed incoming calls regarding maintenance issues and facilitated urgent repairs as necessary. Coordinated technician dispatch for prompt facility issue resolution. Reconciled project costs, including variations and claims, to maintain billing accuracy. Processed purchase requests while monitoring inventory levels for materials and equipment. Ensured timely and accurate invoicing of completed jobs. Maintained organized digital records and filing systems for accessibility and reporting. Drafted various business correspondences and internal documents. Conducted follow-ups with clients and managed service confirmations and reviews. Supported administrative functions through scheduling, email management, and workflow organization.