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Coleen S. — Senior Executive Assistant from Philippines

Coleen S.

Senior Executive Assistant

Philippines 6+ years
Open to offersNew to Platform
Languages
TagalogEnglish
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About

Coleen S., based in Quezon City, Philippines, is an accomplished Executive Assistant and Operations Coordinator with over a decade of experience spanning corporate, government, and event sectors. She has supported high-level executives, managed sophisticated operational systems, and orchestrated complex multi-stakeholder projects. Through her tenure at companies like iStrat Comms Inc. and VPF Creative Marketing Communications, she has honed skills in calendar management, project coordination, and documentation management, effectively utilizing tools like Google Workspace and Microsoft Office. Her role as a Project Manager for the Department of Migrant Workers and various corporate events highlights her capacity to handle high-pressure environments while maintaining meticulous organization and proactive communication. Coleen's education in Business Administration from the Polytechnic University of the Philippines further complements her ability to deliver structured workflows and enhance operational efficiencies.

Experience

  • Executive Assistant

    iStrat Comms Inc. · 2024 — 2025
    Oversaw the scheduling of executive meetings and calendar management involving various stakeholders. Managed email correspondence and follow-ups on behalf of leadership. Prepared business documents, reports, and presentations for both internal and external audiences. Collaborated with cross-functional teams to ensure alignment on timelines and updates. Maintained organized documentation systems and confidential records. Provided support for daily executive operations and ad hoc requests.

  • Project Manager (Remote / Freelance)

    Company not specified · 2025 — Present
    Provided support in administrative and project coordination for both corporate and government initiatives. Managed documentation, scheduling, and task tracking for projects. Engaged with clients, vendors, and internal teams to maintain alignment throughout project lifecycles. Prepared status updates, presentations, and reports for stakeholders. Ensured timely delivery of project milestones through proactive follow-up actions.

  • Administrative Officer

    iStrat Comms Inc. · 2021 — 2024
    Executed management of schedules and facilitated internal documentation across different departments. Coordinated with clients and managed document processing along with administrative workflows. Maintained organized digital filing systems and operational records. Assisted in the coordination of vendors and the processing of permits for corporate projects. Ensured that reports, requirements, and deliverables were submitted in a timely manner.

  • Production Manager & Coordinator

    VPF Creative Marketing Communications · 2010 — 2020
    Coordinated operations and scheduling for multiple projects while managing communications between stakeholders. Handled vendor management, logistical coordination, and documentation processes. Supported large-scale projects that required complex planning and execution. Developed structured workflows and coordination systems to enhance team collaboration. Maintained effective communication with clients, suppliers, and internal teams.

Skills & Expertise

MLS (Multiple Listing Service)Project CoordinationFinancial Accounting AnalysisTech SupportVirtual Conference CoordinatorExecutive Assistant

Education

  • Bachelor of Science in Business Administration Major in Marketing Management
    Polytechnic University of the Philippines