Diane Y.
Mid-Level People Operations Coordinator
Open to offersNew to PlatformAbout
Diane N. is an accomplished People Operations & Executive Support Specialist with a Summa Cum Laude degree in Psychology from Mindanao State University-Iligan Institute of Technology. She has extensive experience supporting executive operations and recruitment in technology, creative services, and education industries. At Speechify, Inc., Diane managed Applicant Tracking System (ATS) management, coordinated multi-step interviews, optimized recruiting workflows, and handled calendar ownership across time zones. Her roles at Tres Kuatro and The House of Ket Music Studio involved meeting and event coordination, inbox management, professional communication, and creating marketing materials. Diane is proficient with Google Workspace, Microsoft Office, GreenHouse, Gem, Slack, Zoho, and design tools including Canva and Photoshop, ensuring organized, high-impact support for global and distributed teams.
Experience
Recruiting Coordinator / Executive Assistant
Speechify, Inc. · 2024 — 2026Ensured ATS hygiene and managed high-volume candidate pipelines for effective recruitment tracking and operations. Coordinated candidate communication and interviews, fostering engagement and a positive experience. Handled multi-time zone scheduling and inbox management for hiring managers, enhancing workflow and executive support. Improved recruiting processes using Google Workspace and various recruiting platforms to elevate team efficiency. Created reports and internal communications to support alignment and promote data-driven decisions. Assisted with operational and administrative tasks as requested by recruiting leads, showcasing high-ownership and proactive support.Executive Assistant / Graphic Designer
Tres Kuatro · 2024 — PresentOversaw the client's calendar, managed meetings, and organized the daily schedule for efficient task execution. Conducted email correspondence and communication with clients and partners, ensuring professionalism and clarity. Developed presentations, marketing materials, social media graphics, and visual reports to aid branding and client engagement. Fulfilled various ad hoc business and project requests, including research and data compilation for business development.Executive Assistant / Graphic Designer
The House of Ket Music Studio · 2023 — 2023Managed scheduling for private lessons, group sessions, and recitals, facilitating smooth daily operations. Organized and maintained student records, lesson plans, and practice schedules to enhance student learning. Created promotional materials for studio events and social media campaigns to boost student engagement. Handled communications with students, parents, and local vendors, including newsletters and event invitations. Assisted with various administrative tasks, such as last-minute lesson rescheduling and addressing student emergencies.
Skills & Expertise
Education
- Bachelor of Science in PsychologyMindanao State University-Iligan Institute of Technology · 2020 — 2024
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