Divina G.
Senior Executive Assistant
Open to offersNew to PlatformAbout
Divina Grace C. is an experienced Executive Assistant and HR professional with over eight years supporting leadership and business operations across the human resources, construction, and technology sectors in the Australian and Canadian markets. She has delivered high-level administrative support and full-cycle HR administration for companies such as AGHR, Prekaro Projects, and MMC Outsource Corp., managing executive calendars, travel, and stakeholder communications while ensuring compliance and efficient project tracking. Her expertise includes end-to-end bookkeeping using QuickBooks Online, Xero, and Pronto Xi, as well as payroll processing and document control. Divina Grace C. is adept in virtual collaboration and has managed data across CRM and workflow platforms like HubSpot and Monday.com, supporting remote teams and maintaining confidential business records with precision.
Experience
HR / Admin Personnel – Virtual Assistant
AGHR - (Australian Company) · 2025 — 2026Offered high-level administrative assistance to the Director, managing diaries and inboxes, coordinating meetings across time zones, arranging travel, and preparing meeting agendas and materials. Facilitated client engagement through scheduling, drafting communications, following up on actions, and maintaining CRM records. Assisted in the preparation of HR documentation and reports related to employment contracts and compliance. Coordinated projects by tracking timelines, milestones, and deliverables, ensuring adherence to deadlines.Remote Executive Assistant
PREKARO PROJECTS (Australian Client) · 2025 — 2025Oversaw the Director's calendar management, scheduling internal meetings, client calls, and site discussions while prioritizing urgent engagements. Acted as a gatekeeper for executive communications, managing emails, calls, and correspondence. Prepared meeting agendas, executive reports, and minutes to accurately document decisions and action items. Organized travel arrangements and supported confidential communications with stakeholders. Monitored project timelines, assisted with budget tracking using QuickBooks and Xero, and coordinated procurement with suppliers.Executive Personnel (Remote)
VELOCITY TECHNOLOGY (Canadian Client) · 2024 — 2025Handled full-cycle bookkeeping, maintaining ledgers, reconciling accounts, and preparing financial reports with QuickBooks Online and Xero. Ensured financial record accuracy while supporting monthly and ad-hoc reporting needs. Coordinated complex travel logistics and meetings while drafting various business documents. Organized operational records and created structured digital filing systems. Served as the main point of contact for communications and supported client relations with a professional approach.HR / Admin Personnel – Virtual Assistant
MMC OUTSOURCE CORP. (Australian Company) · 2018 — 2023Provided comprehensive human resources support, including recruitment, onboarding, payroll, and timekeeping. Managed job postings, candidate screenings, and interview coordination while generating financial documents using Pronto Xi, QuickBooks, and Xero. Ensured timely invoicing and maintained accurate financial records. Coordinated executive meetings and client-facing activities, overseeing employee benefits and compliance with applicable HR regulations.HR / Admin Officer
ALTA MONDE SERVICES PHIL’S CORP. (JACA Construction & Management Corp.) · 2016 — 2018Directed all HR functions, overseeing recruitment, interviewing, contract preparation, and onboarding processes. Managed payroll processing and ensured compliance with labor laws. Provided administrative support across multiple departments, facilitating improved operational workflow, and acted as a liaison with government agencies and vendors.HR Assistant
KESSEL INDUSTRIES · 2015 — 2016Supported the recruitment process from job posting to onboarding, assisting with resume screening, interview scheduling, and candidate coordination. Maintained HR databases and personnel files, ensuring the accuracy of documentation. Contributed to planning employee engagement activities and supported compliance initiatives and internal audits.
Skills & Expertise
Education
- Bachelor of Science in Agricultural BusinessWestern Mindanao State University · 2011 — 2015