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Irine T. — Mid-Level Contract Administrator from Philippines

Irine T.

Mid-Level Contract Administrator

Philippines 6+ years
Open to offersNew to Platform
Languages
EnglishTagalog
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About

Irine S. has built an extensive career in procurement and contract management, demonstrating her expertise across several multinational organizations. Currently serving as a Subcontract Administrator at Microsourcing Philippines, she supports the Henry M. Jackson Foundation for the Advancement of Military Medicine by managing procurement and subagreement administration. Her role involves drafting and negotiating various contract types, ensuring compliance with government regulations and Foundation policies. She skillfully utilizes tools like SAP, Oracle, and Synertrade to maintain audit-ready electronic files and monitor subcontractor performance. Previously, as a Contract Specialist at BHP Shared Services, she was instrumental in drafting contracts for the Commodity Sales Team and managing governance tracking. Her tenure at Infosys BPM as a Tech Sourcing Specialist involved validating purchase requisitions and contract negotiations using platforms like Coupa and Docusign. She also held the position of Contract Administrator in the Procurement department at TELUS International, where she supported work scope creation and vendor management. Irine's foundation in office administration from Eulogio "Amang" Rodriguez Institute has bolstered her effective multitasking, internet research, and typing skills.

Experience

  • SubContract Administrator

    MICROSOURCING PHILIPPINES · 2023 — Present
    Provides procurement and subagreement administration supporting grants, cooperative agreements, and internal purchases, acting as a liaison among Principal Investigator/Program Manager, subrecipients, and subcontractors. Drafts and negotiates Subcontracts and Purchase Orders in compliance with Government Regulations and Foundation policies. Maintains organized electronic files in adherence to audit readiness and governmental reporting systems. Monitors subcontractor performance, and conducts price/cost analysis while ensuring documentation adheres to Foundation policies and federal regulations. Issues RFPs and RFQs to foster competition and collaborates with Program Managers to evaluate contractors.

  • Contract Specialist

    BHP SHARED SERVICES PHILIPPINES · 2019 — 2023
    Responsible for drafting contracts for the Commodity Sales Team and conducting both routine and ad hoc reporting. Prioritizes contracts in the workflow considering seasonality. Participates in team meetings and aligns KPIs with the Commodity Sales Team. Maintains effective communication with stakeholders to ensure timely contract production and coordinates with the Legal team for endorsements. Executes contract reconciliation and maintains established processes and templates.

  • Tech Sourcing Specialist

    INFOSYS BPM LTD. · 2018 — 2019
    Validates Purchase Requisitions in Coupa, approving them to generate Purchase Order numbers. Reviews incoming agreements for compliance and ensures the correct usage of commodities and legal entities in Purchase Requisitions. Drafts contracts based on commodities and determines the need for legal reviews of agreements. Coordinates with internal teams to resolve discrepancies related to Coupa and agreement records, routes contracts for electronic signatures using Docusign, and prepares agreement termination letters.

  • Contract Administrator

    TELUS INTERNATIONAL PHILIPPINES · 2011 — 2018
    Supports the Scope of Work creation process by managing contract documentation with vendors and summarizing information for internal review. Handles incoming requests via the procurement engagement tool, creates and updates material SAP Outline Agreement records, and assists in processing contracts from drafting to execution. Develops contract templates and issues documents for signing while maintaining vendor records in the TSCM database.

  • Billing Coordinator

    REGUS SERVICE CENTRE PHILIPPINES BV (ROHQ) · 2009 — 2011
    Processes invoices for Client Month End and New Client Agreement charges. Manages internal office moves, updates client information in the billing system, and oversees invoice reconciliation. Handles dispute management and resolution for both clients and internal teams while ensuring timely and accurate reporting for management accountants.

  • Jr. Asst. Project Coordinator

    JAPAN INTERNATIONAL COOPERATION CENTER (JICE) · 2007 — 2009
    Provides administrative support for the Japanese Grant Aid for Human Resource Development Scholarship Project. Coordinates operations with internal and external clients and prepares various documents, including memos and research reports. Manages applicant databases and handles incoming communications.

  • Data Encoder

    CITIBANK N.A. · 2006 — 2007
    Updates the client database for the Money Card Remittance project and assists channel managers with agent code applications. Supports the BEAC Officer in loan application processing and informs clients of technical issues related to Money Card Remittance.

Skills & Expertise

Craigslist ExpertBiotechnologyPhotoshop ExpertNotion Consultant

Education

  • Bachelor of Science in Office Administration Major in Management
    Eulogio "Amang" Rodriguez Institute of Science and Technology · — — 2006