Irish Q.

Provided comprehensive administrative support to executives and teams across functions. Handled high volumes of emails, ensuring prompt responses to inquiries. Enhanced workflow efficiency through effective schedule organization and request management. Created organized tracking systems to minimize communication delays. Coordinated both domestic and international travel arrangements, including accommodations and itineraries. Processed invoices, managed contracts, tracked expenses, and maintained compliance documentation. Acted as the primary contact for vendors, building management, and external partners to facilitate communication. Supported sales and operations teams with organized requests and updates. Planned company events, trainings, and meetings to ensure smooth execution. Maintained confidentiality of records and handled sensitive information professionally. Assisted in vendor and client coordination, fostering strong professional relationships. Ensured accurate documentation to aid in decision-making and operations. Oversaw fleet operations for sales and service teams, managing vehicle readiness and preventive maintenance activities, along with vehicle insurance documentation. Requested quotations, created purchase orders, and collaborated with vendors for procurement of vehicles and materials. Fulfilled the role of Safety Officer, focusing on workplace safety compliance, policy implementation, and adherence to standards. Served as Pollution Control Officer, ensuring environmental compliance and monitoring requirements.

Managed government remittances and employee documentation, ensuring proper management of 201 files. Coordinated recruitment processes, including scheduling interviews and processing job offers. Conducted reference and background checks while assisting with HR compliance, onboarding, and training initiatives.

Managed staff scheduling and attendance tracking while overseeing daily assignments. Coordinated orientations, onboarding processes, and contractor documentation. Prepared reports, training materials, and evaluation documents. Acted as the front-line representative, ensuring professional visitor communication and handling.

Oversaw the maintenance and upkeep of office facilities, including furniture, HVAC systems, generators, electrical systems, and general office areas. Coordinated cleaning, security, and other facility services to maintain a safe working environment. Evaluated vendors, conducted canvassing, and reviewed quotations for cost-effective solutions. Prepared purchase requisitions and orders while facilitating approval processes. Issued work permits and scheduled maintenance and repair activities. Supervised project completion to ensure compliance with standards and deadlines. Handled documentation for vendor payments post-completion of work.