Ivan R.
Mid-Level Virtual Assistant Operations Specialist
Open to offersNew to PlatformAbout
Ivan B. is a seasoned Virtual Assistant with over four years of experience specializing in administrative and operations support across diverse sectors, including government, academic, and remote U.S.-client environments. Known for effective project coordination, he expertly manages tasks such as email and calendar management, documentation, and structured follow-up workflows. Notably, his talents extend to supporting U.S.-based businesses in WordPress and LMS administration, where he has successfully built 123 online lessons and crafted 11 vacation-rental property pages. Ivan's proficiency with tools like Google Workspace, Trello, and Salesforce, coupled with his C1 Advanced English certification, underscores his organizational acumen and adaptability in fast-paced digital environments. He effectively balances client requirements with operational demands, ensuring accuracy and timeliness in all deliverables.
Why hire me
I bring more than four years of administrative and project-support experience, plus hands-on remote support for U.S.-based businesses. I help employers stay organized, keep projects moving, and reduce day-to-day workload through reliable follow-up, documentation, research, email and calendar support, website operations, and quality assurance. I have practical experience with WordPress, Elementor, WooCommerce, Tutor LMS, Google Workspace, Microsoft Office, Salesforce, Asana, Trello, Notion, and Canva. I have built and quality-checked 123 LMS lessons and quizzes, created 11 structured WordPress property pages, and researched 50 qualified leads. I am organized, detail-oriented, proactive, quick to learn new systems, and committed to accurate, on-time work. I also hold an EF SET C1 Advanced English certification.
Experience
Virtual Assistant | Administrative, WordPress, LMS & Operations Support
NEMT E-Training · 2025 — PresentProvide support for a U.S.-based online training business by managing administrative operations and tasks involving project coordination, research, documentation, and reporting. Oversee client communication, website management, and quality assurance for LMS content. Ensure accuracy and consistency of 123 Tutor LMS lessons and quizzes while maintaining and updating WordPress, WooCommerce, and related materials.Virtual Assistant | WordPress, Administrative & Project Support
Heavenly Shores Vacation Rentals · 2025 — PresentContribute to a U.S.-based vacation-rental business by handling a variety of administrative tasks and WordPress operations. Build and audit 11 vacation-rental property pages for accuracy in descriptions and booking information. Organize information, monitor required corrections, and oversee project completion while managing client communications effectively.Virtual Assistant Internship | Administrative, CRM & Digital Support
Surge Marketplace · 2025 — PresentAssisted with administrative workflows and CRM organization in a remote setting. Conducted lead research to compile 50 qualified Canadian leads and maintained contact information for engagement purposes. Managed meeting coordination, including scheduling and follow-up tasks, while creating 60 social-media creatives during a two-week timeframe.Secretary II
Bureau of Plant Industry · 2024 — 2025Oversaw professional correspondence and scheduling while managing records and administrative documentation. Prepared various reports and meeting materials, ensuring compliance with established procedures and confidentiality. Monitored deadlines and followed up on action items to support timely completion of tasks.Project Administrative Assistant II / V
University of the Philippines · 2021 — 2024Facilitated project documentation and stakeholder communication while coordinating timelines and various administrative workflows. Maintained organized records that tracked deadlines and project deliverables, and supported implementation through follow-up and reporting activities.
Skills & Expertise
Education
- Bachelor of Science in BiologyBulacan State University · — — 2018
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