Ivie M.
Senior Executive Personal Assistant
Open to offersNew to PlatformPortfolios
About
Ivie M. is an exceptionally organized and detail-oriented professional with over 19 years of experience as an Executive Personal Assistant, Administrative Professional, and HR Administrator. Based in Dubai, UAE, she has been instrumental in supporting CEOs and senior management across various industries, including insurance, marketing management, construction, automotive rental, and retail. At Ascot & Fitch Insurance Brokers LLC and Ascot & Fitch Marketing Management, she provides comprehensive support to the CEO, handling executive calendars, meetings, and confidential communications. Her role spans managing employee records, visa processing, recruitment, and payroll support. Ivie's expertise in office administration is complemented by her proficiency in maintaining financial accuracy and coordination of outsourced suppliers. At Grand Woodworks LLC, she efficiently handled front desk operations and HR administration. She also supported senior management remotely at Absolute Fit FZCO, contributing to recruitment and procurement processes. Ivie's extensive background in administrative and customer service roles, paired with her adept use of Microsoft Office, underpins her ability to maintain professionalism and accuracy in fast-paced environments.
Experience
Executive Personal Assistant to CEO
Ascot & Fitch Insurance Brokers LLC, Abu Dhabi UAE / Ascot & Fitch Marketing Management, Dubai UAE · 2025 — PresentProvided executive and personal assistance to the CEO, managing calendars, meetings, travel arrangements, and schedules. Handled confidential communications, coordinated meetings, prepared agendas, and recorded minutes. Maintained accurate records and confidential documentation while supporting daily administrative operations.Receptionist cum HR Administrator
Grand Woodworks LLC, Dubai, UAE · 2023 — 2024Oversaw front desk operations, including answering calls and directing them appropriately as well as coordinating visitor check-ins. Managed email correspondence and client communications while preparing and processing administrative documents. Maintained accurate employee records, processed attendance reports, and assisted with visa applications and recruitment tasks.Administrative Executive / Secretary / Procurement / Accounts Assistant (Remote)
Absolute Fit FZCO, Dubai, UAE · 2020 — 2023Assisted the Managing Director with administrative operations and coordinated recruitment activities along with interview schedules. Managed procurement communications and maintained HR documentation, recorded expenses, and prepared monthly reports, while assisting with payroll administration.Administrative Executive / Receptionist / Accounts & HR Assistant
Jebal Al Atlas Rent a Car LLC | Jebal Al Atlas Luxury Car Transport | Bades Foodstuff LLC, Dubai UAE · 2015 — 2020Provided broad administrative support to management, handling customer inquiries via calls and emails. Prepared invoices, followed up on customer payments, and assisted with recruitment and onboarding of employees. Maintained payroll documentation and attendance records, alongside preparing monthly sales and expense reports.Customer Service & Sales Associate
Sharaf DG | Landmark Group (Centrepoint) | Emirates National Oil Company (ENOC), Dubai UAE · 2006 — 2015Delivered quality customer service and sales support by assisting customers with product inquiries and purchases. Processed cash and card transactions accurately and consistently met customer satisfaction goals.
Skills & Expertise
Education
- Bachelor of Science Major in Financial ManagementHoly Angel University · — — 2002
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