Joseph R.
Mid-Level Executive Assistant
Open to offersNew to PlatformAbout
Joseph R. is an accomplished Executive Virtual Assistant and Logistics Specialist with a proven track record across healthcare, logistics, publishing, and design sectors. With hands-on roles such as Intake Coordinator at Lokiten Behavioral Health and Medical Scheduler at ProHealth, he adeptly managed up to 80 patient appointments per week while maintaining confidentiality of medical documentation and insurance data. As Executive Assistant at Slice Engineering and Update International, he handled high-volume calendar management, recruitment processes, and travel arrangements, streamlining workflows with tools like Salesforce, Zoho, and Microsoft Office. Joseph's logistics experience at Allstate Medical saw him coordinating shipments and processing returns for medical equipment, ensuring timely deliveries. At Author Solutions, he supported design and branding coordination, leveraging Canva and Adobe Photoshop for publishing projects. Across all roles, he demonstrated proficiency in managing client communications, CRM systems, and inventory management to optimize business operations.
Experience
Intake Coordinator
Lokiten Behavioral Health · 2025 — 2026Oversaw the intake process for patients, scheduling an average of 60-80 appointments weekly. Handled medical requests via fax and email and managed the Provider’s calendar to ensure accurate scheduling.Logistics Specialist
Allstate Medical · 2023 — 2025Managed the inventory and shipment of medical equipment, ensuring timely deliveries. Coordinated operations with logistics partners and healthcare providers and resolved delivery issues efficiently.Executive Assistant / Hiring Manager
Update International · 2022 — 2023Provided executive support, including managing calendars, handling emails, and booking travel arrangements. Managed the recruitment process end-to-end and improved applicant tracking with an ATS. Oversaw onboarding and maintained HR documentation for enhanced employee experience.Medical Scheduler & Receptionist
ProHealth · 2022 — 2023Scheduled patient procedures and verified insurance information, ensuring HIPAA compliance. Managed complex calendars and coordinated schedules across multiple time zones while liaising with clinical teams to reduce scheduling conflicts and handling front desk operations.Executive Assistant
Slice Engineering · 2021 — 2022Managed executive calendars and coordinated internal projects and deadlines. Conducted market research and handled procurement, while organizing logistics for trade shows and conferences. Maintained accurate records within CRM systems for seamless follow-up.Administrative Assistant / Scheduler
Plena Healthcare · 2021 — 2022Coordinated patient scheduling and managed insurance processing in a fast-paced environment. Maintained accurate EMR records and provided billing support.Illustrations Coordinator / Design Consultant
Author Solutions · 2017 — 2021Oversaw the coordination of projects involving authors, illustrators, and editors. Contributed to book cover design and branding utilizing Canva and Photoshop while organizing digital assets and timelines for publishing.
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