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LUCENA M. — Mid-Level Administrative Assistant from Philippines

LUCENA M.

Mid-Level Administrative Assistant

Philippines 6+ years
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About

Lucena B. is an experienced Administrative Assistant with a comprehensive background in customer service, sales, and administrative functions. Previously with F. L. Ramos Construction Co., Inc. in Pasig City, she enhanced document organization through an effective record filing system and streamlined executive calendar management. Her expertise lies in data entry and database administration, ensuring accurate record-keeping for key company data. She is skilled in overseeing purchasing operations, from order placement to monitoring deliveries, and developing supplier relationships for cost-saving efficiencies. Before her administrative role, she served over a decade as an Accounting Assistant within the same company, where she handled payroll processing, invoice management, and reconciled financial statements. Lucena holds a Bachelor of Arts in English from Holy Name University, blending her communication skills with her technical proficiencies in Microsoft Office, QuickBooks, and Google Spreadsheets.

Experience

  • Administrative Assistant

    F. L. Ramos Construction Co., Inc. · 2023 — 2026
    Implemented a record filing system to enhance document organization. Achieved precise record-keeping through diligent data entry and database management for essential company information. Strategically scheduled appointments for executives, optimizing calendar management to reduce conflicts. Actively pursued new methods for enhancing operations, client communication, recordkeeping, and data entry efficiency. Oversaw daily purchasing tasks, which included order placements and tracking delivery times. Developed and enacted purchasing policies and procedures that led to improved efficiency and cost savings. Collaborated with vendors to negotiate pricing and payment terms, while establishing strong relationships with suppliers to ensure a consistent supply of materials. Evaluated supplier performance and recommended adjustments when necessary. Researched potential new vendors and assessed contracts to secure the best prices. Maintained accurate records related to purchases and payments.

  • Accounting Assistant

    F.L. Ramos Construction Co., Inc. · 2010 — 2023
    Managed weekly and monthly payroll processing, ensuring the accuracy of data input into payroll software. Handled payments and documentation, including invoices, journal vouchers, employee reimbursements, and financial statements. Verified billed items against ordered items, reconciling discrepancies through vendor follow-up. Maintained effective communication with clients regarding payment requirements, updating and managing detailed financial ledgers. Processed credit card payments and reconciled statements to ensure correctness in accounting procedures. Facilitated accurate payroll functions for timely staff payments. Coordinated the ordering of office supplies to ensure material availability for efficient operations. Contributed to a positive workplace culture by fostering strong relationships with colleagues and supervisors.

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