Ma I.
Mid-Level Administrative Assistant
Open to offersNew to PlatformAbout
Ma. Irene A. B. is a proficient Virtual Administrative Assistant from Cavite, Philippines, with a rich experience in administrative support and process implementation. Over her career, she has been highly effective in developing systems that enhance data quality and ensure availability, notably using tools like Salesforce, Hubspot, and Microsoft Office. Irene's professional journey spans across various sectors, including media, finance, landscaping, and government services. At Media Associates International and ABDA Labs LLC, she excelled in tasks involving donor management, financial transactions with Bill.com, and virtual event coordination via Zoom. Her portfolio also displays significant expertise in social media content management across platforms like Facebook and Instagram, underpinning her tech-savvy nature. Additionally, she contributed significantly to website management using WordPress and facilitated lab operations at Camvie Landscaping Services. Irene's academic background includes a Master in Business Administration and a Bachelor of Science in Office Administration from Philippine Christian University.
Experience
Virtual Admin Assistant
Freelancer · 2024 — 2026Responds to client email inquiries promptly and professionally, utilizing Salesforce for tracking and managing client requests. Maintains and updates customer records, ensuring accurate data entry. Schedules appointments and meetings via Zoom and coordinates with clients to confirm and reschedule as needed.Administrative Assistant
Media Associates International · 2025 — PresentManages and updates donor and contact information in Virtuous. Generates reports and exports data for marketing and administrative use while maintaining accurate donor and contact databases. Supports segmentation, tagging, and record management for campaigns. Enters and processes financial transactions accurately in Bill.com and organizes invoices, bills, and receipts.Virtual Admin Assistant
ABDA Labs LLC · 2024 — 2025Generates and manages reports on pending lab results while tracking expected deliveries via UPS and FedEx. Modifies toxicology lab results through PDF and coordinates with laboratory staff. Ensures accurate transcription of laboratory information into the CGM Lab Gen system and processes invoices, bills, and payments. Organizes supporting documents related to lab results and shipments.Virtual Admin Assistant
Camvie Landscaping Services · 2024 — 2024Provides administrative and HR support, assisting in recruitment and onboarding processes. Maintains employee records and collaborates with HR and IT to ensure new hires have access to necessary tools while supporting payroll and attendance tracking.Financial Advisor
Sun Life of Canada Philippines · 2022 — 2024Conducts financial assessments and develops comprehensive financial plans based on client goals and circumstances. Provides financial guidance on topics such as retirement and educational planning, while managing multiple client relationships.Administrative Assistant (Budgeting Assistant)
National Parks Development Committee · 2022 — 2024Assists in preparing budgetary requirements to ensure compliance with government regulations. Prepares minutes of meetings and requests for payments such as payroll and reimbursements, verifying accuracy and completeness.Administrative Assistant
Department of Public Works and Highways · 2015 — 2021Assisted in the preparation of budgetary requirements while communicating with regional offices for quarterly report consolidation. Managed the incoming and outgoing documents, ensuring proper logging and addressing within the document management system.
Skills & Expertise
Education
- Master in Business AdministrationPhilippine Christian University
- Bachelor of Science in Office AdministrationPhilippine Christian University
- Associate in Computer SecretarialCavite State University