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Ma C. — Senior Virtual Assistant from Philippines

Ma C.

Senior Virtual Assistant

Philippines 1-2 years
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About

Caroline A., based in Bohol, Philippines, is a meticulous and experienced Virtual Assistant with over 13 years of expertise in providing executive administrative support, customer service, and digital marketing coordination across both corporate and remote environments. During her tenure at companies like Doneverse Inc., IBEX Global Solutions, and Hadiqa Al-Fajr Trad. & Contract W.L.L., she demonstrated proficiency in managing executive calendars, client communications, and CRM systems. At Doneverse Inc., she excelled in handling supplier coordination and AI-powered workflows, utilizing tools such as Google Workspace and Microsoft Office for optimal productivity. Her role at IBEX further honed her skills in CRM record maintenance and chat support while exceeding KPI targets. Adept with AI productivity tools like ChatGPT and automation platforms such as Zapier, Caroline also brings to the table her capabilities in workflow optimization and project management using Trello and Notion. Her foundational education includes a Bachelor of Science in Nursing from the University of San Carlos, enhancing her logistical and administrative insight.

Experience

  • Virtual Marketing Assistant

    Doneverse Inc. · 2026 — 2026
    Provided executive administrative and secretarial assistance in a remote setup. Oversaw calendars, emails, CRM records, and documentation. Utilized Travefy for creating quotations and itineraries, alongside preparing travel insurance quotations. Coordinated suppliers and managed various digital marketing tasks, including Canva content and AI-powered workflows with Notion and Zapier.
  • Sales Chat Specialist

    IBEX Global Solutions · 2020 — 2026
    Offered high-volume chat support while meeting performance targets. Handled CRM records and effectively addressed customer issues. Contributed to administrative workflows and reporting.
  • Retention Voice Support Specialist

    IBEX Global Solutions · 2023 — 2023
    Focused on retaining customers through consultative support while ensuring accurate CRM documentation.
  • Admin & Marketing Coordinator

    Hadiqa Al-Fajr Trad. & Contract W.L.L. · 2015 — 2018
    Oversaw executive administration tasks and digital marketing efforts, conducted research, and coordinated with vendors.
  • Document Controller

    Chiyoda–Mitsubishi JV / EEI · 2015 — 2015
    Handled engineering documents and managed version control processes.
  • Sales Coordinator

    Doha Express International Freight Forwarders · 2011 — 2013
    Created quotations and coordinated logistics operations.
  • Office Secretary

    Doha Express / Leaders Advertising · 2010 — 2011
    Managed office administration functions and coordinated executive scheduling.

Skills & Expertise

Education

  • Bachelor of Science in Nursing
    University of San Carlos · — — 2009

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