Maria A.
Mid-Level Clinical Trials Administrative Assistant
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Alejandra D. is a seasoned Virtual Administrative Assistant with comprehensive expertise in supporting operations and projects remotely, primarily for U.S.-based management teams and international stakeholders. Her career in the clinical research industry includes pivotal roles at Peruvian Clinical Research S.A.C. (PCR), Syneos Health, INC Research, and MDS Pharma Services. Alejandra is proficient in coordinating complex logistical activities, including virtual meetings and multi-location logistics, ensuring seamless operational continuity. She has excelled in maintaining CRM and database integrity, handling project documentation with programs like Salesforce CTMS and Veeva Vault TMF. Her experience involves diligent scheduling, email management, and document preparation, underscoring her command over tools such as Microsoft Office and Google Workspace. Known for her ability to adapt quickly to various systems and manage cross-functional communications efficiently, Alejandra has significantly contributed to project success by handling up to 230 locations simultaneously, underscoring her capacity to thrive in fast-paced, digital environments. Based in Lima, Peru, she is committed to providing excellent administrative support across time zones.
Experience
Clinical Trials Assistant / Clinical Research Associate
PERUVIAN CLINICAL RESEARCH S.A.C. (PCR) · 2024 — 2026Delivered administrative and operational assistance to project managers, sponsors, study sites, vendors, and ethics committees. Organized virtual meetings, including scheduling, agendas, and detailed meeting minutes with follow-up items distributed within 48 hours. Maintained project trackers, CRM records, databases, and essential documents with accuracy. Managed professional correspondence and ensured documentation and deadlines were met. Handled logistics for shipments and supplies, ensuring timely delivery. Prepared reports, spreadsheets, and regulatory submissions while using Veeva Vault TMF and Salesforce CTMS for documentation integrity. Adhered to SOPs and quality standards in a dynamic remote environment.Clinical Trials Assistant
SYNEOS HEALTH · 2014 — 2024Assisted US-based project managers and international teams within a digital and deadline-oriented setting. Coordinated and monitored documentation and deliverables across 230 locations, including budget and status updates. Scheduled sponsor meetings, managing time zone differences, and prepared comprehensive meeting minutes within 48 hours. Supervised a project assistant team that facilitated the activation of 120 locations. Maintained CRM and CTMS systems, ensuring all information was accurate and readily accessible. Communicated effectively with various stakeholders to address administrative concerns and prevent delays. Adapted swiftly to different client procedures and changing project demands.Clinical Trials Assistant
INC RESEARCH · 2009 — 2013Supported US and Latin American project teams for an international program involving over 230 locations. Maintained electronic document repositories and operational records, ensuring organization and accessibility. Achieved full productivity in Trial Master File management and successfully decreased document backlogs. Oversaw investigator payment records in the Impact system, maintaining timely payments throughout tenure. Coordinated logistics for sponsor travel in Peru, managing schedules, site visits, and accommodations. Compiled reports and status updates for project managers and sponsors.Project Assistant
MDS PHARMA SERVICES · 2004 — 2008Offered administrative and project support to managers and international teams in a multinational setting. Organized project documentation, correspondence, and meeting logistics, ensuring timely follow-up. Coordinated information flow and logistics with various internal and external stakeholders. Maintained accurate digital and physical records, adhering to required procedures and deadlines.
Skills & Expertise
Education
- Diploma in Nutritionnull · 2009 — Present
- Diploma in Administrative Assistancenull · 1988 — Present
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