Mary N.
Senior Real Estate Transaction Coordinator
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About
Mary B. is an experienced real estate transaction coordinator with a solid track record supporting brokerages and teams in the residential real estate sector, including roles at Active Realty (Zillow Offers), Garcia Team (Park Regency Realty), HomeLight, Kendrick Realty, and Group 46:10 - Keller Williams Realty. She has managed end-to-end transaction coordination processes for listings and sales in multiple states, overseeing documentation, compliance, timelines, and communications between agents, buyers, sellers, lenders, title, and escrow. Mary leverages platforms such as Dotloop, Docusign, MLS, Skyslope, and KW Command to maintain compliance and facilitate contract execution and closing. Her scope has included transaction oversight for volume-based teams and tech-driven firms, facilitating smooth closings and supporting business growth within the real estate industry.
Experience
Transaction Coordinator
Garcia Team (Park Regency Realty) · 2021 — 2025Oversaw communications with all involved parties such as agents, buyers, sellers, title/escrow teams, lenders, appraisers, and inspectors. Established timelines for deadlines and contractual agreements. Initiated escrow processes and ordered title documents. Monitored earnest deposits and maintained document tracking with title/escrow. Managed contingency removals and deadlines regarding inspections, appraisals, disclosures, and loan processes. Facilitated the electronic signing of approved documents and scheduled appointments along with vendor and utility transfers. Coordinated inspection, survey, warranty, and utility transfer timing, and assisted with warranty orders when necessary. Distributed closing packets to all relevant parties and handled payroll responsibilities alongside other ad hoc tasks.Transaction Coordinator
Active Realty - Zillow Offers · 2021 — 2022Facilitated communication among Zillow Inc, Active Realty Agents, and buyer's agents regarding offers on Zillow-owned properties. Reviewed incoming offers and updated Active Realty agents to assist in offering recommendations. Submitted offers along with summaries and recommendations to Zillow for their consideration and sent counteroffer terms to the opposing agent based on Zillow’s feedback. Drafted the Zillow Purchase and Sale Agreement and managed the routing for signatures. Initiated escrow for accepted offers and coordinated with the second Transaction Coordinator for a seamless transition. Ensured that Dotloop files were maintained for proper execution of offers and verified compliance of contractual documents with state regulations.Transaction Specialist
HomeLight, Inc - Homes (Previously Cash Close) · 2020 — 2021Served as a Senior Transaction Specialist for Trade-in and Cash Offer products across CA, CO, TX, and FL. Coordinated interactions between the internal team, real estate agents, buyers, sellers, and title and escrow companies to ensure timely closings. Managed all aspects of buy-side real estate transactions and initiated time-sensitive tasks from offer through to close. Developed and shared transaction timelines detailing key dates for all stakeholders. Addressed various issues to maintain exceptional service for agents and clients, while identifying and mitigating risks associated with transactions. Drafted contracts, agreements, and amendments while ensuring compliance and overseeing all transaction-related paperwork. Monitored and confirmed the disbursement and receipt of funds and fees.Transaction Coordinator
Kendrick Realty Inc · 2018 — 2020Verified the accuracy of documents by ensuring all required signatures and dates were present to facilitate smooth transaction processing. Assisted sales agents and clients with escrow-related paperwork including appraisals, titles, and mortgage loans. Entered customer information into the CRM system and ensured necessary documentation was forwarded to the office broker for compliance, while also tracking transaction activities. Managed contracts involved in transactions from home buyers and sellers to ensure timely closings. Organized inspections and supported negotiations and completion of necessary repairs.Virtual Assistant
Group 46:10 - Keller Williams Realty · 2012 — 2018Provided support as a general real estate virtual assistant, focusing on listing coordination by preparing necessary paperwork for listings, ordering photography, and arranging for sign and lockbox installations as well as MLS input. Assisted in short sale negotiations, which included submitting short sale packages to lienholders, monitoring application submissions for approvals, and facilitating the closing of these transactions. Supported the process from contract to close to ensure smooth operations.
Skills & Expertise
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