Mary A.
Executive Virtual Assistant
Open to offersNew to PlatformAbout
Mary Aileen R. M., an accomplished Executive Virtual Assistant, has over a decade of experience assisting executives in both remote and office environments. Specializing in the fields of property management and real estate, she efficiently manages executive calendars, email communications, and transaction coordination. At How Group LLC, she adeptly handled maintenance inquiries and resident services, using her expertise with Yardi Voyager to maintain accurate records. At Rio Mesa Realty, Mary Aileen streamlined lease administration and financial reporting, leveraging software like DoorLoop and Smartsheet to enhance operational efficiency. Her role at Homes Plus Realty involved providing comprehensive support to brokers, managing complex transaction files, and conducting detailed market analyses. Through her ability to navigate diverse platforms such as MLS systems and CRM databases, she has consistently ensured seamless business operations and superior client service.
Experience
Executive Virtual Assistant | Property Management Coordinator | Transaction Coordinator
How Group LLC · 2025 — 2026Handled resident inquiries through Maintenance and Resident Services email channels while providing customer support via phone and email. Coordinated maintenance work orders by assigning technicians based on their trade and availability, and reviewed completed work orders before submission for accounting. Assisted Property Managers with day-to-day operations and prepared resident communications. Generated monthly reports related to lease renewals, inspections, move-ins, and move-outs, while scheduling property inspections and liaising with inspectors. Maintained precise records using Yardi Voyager.Executive Virtual Assistant | Property Management Coordinator
Rio Mesa Realty · 2024 — 2025Oversaw the management of executive calendars, scheduling, and meeting coordination while handling both incoming and outgoing email communications. Processed tenant applications, ensuring qualification documents were verified. Maintained lease documentation and payment records with DoorLoop, and generated operational and financial reports through Smartsheet. Coordinated all aspects of maintenance work orders from assignment to completion, and created as well as maintained MLS property listings. Conducted Comparative Market Analysis (CMA) and market research for new listings, ensuring tenants received timely follow-ups regarding documentation and lease requirements.Executive Virtual Assistant | Transaction Coordinator
Homes Plus Realty LLC · 2015 — 2023Delivered executive administrative support to brokers and real estate agents, managing transaction files throughout the entire process from contract to closing. Facilitated communication among buyers, sellers, lenders, title companies, and agents. Organized transaction documentation using Paperless Pipeline and created as well as managed MLS listings. Conducted property research and Comparative Market Analysis, providing support in the management of executive calendars and high-volume email communications. Generated reports related to listings, sales, commissions, and transaction status, assisted with bank qualification documentation and approvals, and uploaded inspection reports and compliance documents. Maintained databases and transaction records using High Rise, LionDesk, Equator, DoorLoop, and
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