Monica D.
Mid-Level Administrative Coordinator
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About
Monica D. is a seasoned Administrative Coordinator with over 20 years of experience in administrative coordination, executive assistance, human resources, purchasing, and payroll management. With a solid background in the construction industry at Mila GS Corp, she has been instrumental in managing administrative and human resources processes including payroll preparation, incident control, and coordination of recruitment and procurement. At the Ministry of Housing and Territorial Planning (MIVIOT), she adeptly supported the National Directorate by coordinating scheduling, meetings, and follow-up on commitments, while overseeing official communication and documentation. In addition, at German Security, Monica provided administrative support to the General Management, coordinated recruitment processes, and managed inventory and supplier processes. Her education includes a Bachelor's degree in Marketing and Sales from Universidad ISAE, complemented by diplomas in executive secretariat and SIPE Panama payroll management.
Experience
Administrative and Payroll Coordinator
MILA GS CORP · 2025 — 2026Handled administrative processes and Human Resources functions, which included payroll management, registration in SIPE Panamá, control of absences, vacations, and employee benefits. Also involved in contract preparation, labor documentation, and managing procedures with the Social Security Fund, Ministry of Labor, and General Directorate of Revenues. Coordinated recruitment, hiring, administrative purchases, vendor management, quotes follow-up, and document control. Organized corporate travel, per diems, and personnel logistics while providing administrative and labor support to staff and internal clients.Executive Assistant
Ministry of Housing and Territorial Planning (MIVIOT) · 2019 — 2020Provided administrative and executive support to the National Directorate, including coordinating schedules, meetings, commitment tracking, and creating memoranda, reports, and official correspondence. Managed administrative and HR processes such as vacations, permissions, hiring, onboarding of personnel, and employee support. Oversaw both physical and digital filing systems, document control, institutional document flow, and vendor follow-up for administrative procedures. Coordinated administrative purchases, petty cash management, meeting logistics, and operational support for various units within the institution.Management Assistant
German Security · 2017 — 2019Assisted General Management by preparing reports and coordinating recruitment and personnel onboarding processes. Managed inventory of uniforms, equipment, and supplies, along with handling administrative purchases and vendor follow-up. Organized corporate messaging, transportation logistics for staff, and provided operational support for management.Management Assistant
Brava Pizza & Espuma · 2016 — 2017Provided administrative support within the management team, focusing on operational tasks and assisting in daily activities.Receptionist and Administrative Assistant
DoubleTree By Hilton · 2012 — 2013Handled front desk operations and provided administrative assistance, which included managing guest inquiries and supporting hotel staff.Administrator
Centro Médico Bella Vista · 1999 — 2000Managed administrative functions within a medical center, overseeing daily operations and coordination.Hostess
BETCO INT S.A, -EXPOCOMER · 1996 — PresentServed as a hostess during the EXPOCOMER event, providing customer engagement and organizational support.Marketing Assistant and Receptionist
Riba Smith S.A. · 1994 — 1996Provided marketing support while managing receptionist duties, facilitating communication and customer service.
Skills & Expertise
Education
- Licenciatura en Mercadeo y VentasUniversidad ISAE · 1996 — 1999
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