Nabirye R.

Ensured project administration and office management functions operated smoothly in collaboration with administrative and operational support staff. Delivered management support to the project by handling entitlements, contract issuance, and record maintenance. Provided finance support functions, executing financial transactions while ensuring compliance with ILO financial regulations. Offered guidance on administrative rules to project staff, arranged travel and hotel bookings, and organized relevant information for project travels. Coordinated special meetings and various administrative arrangements for workshops and trainings as required by the project. Maintained communication with headquarters, social partners, and UN agencies regarding planned activities and sensitive matters. Took the initiative to prepare correspondence and reports on administrative tasks, including confidential matters. Compiled periodic administrative statistics and assisted staff with administrative inquiries. Reviewed incoming correspondence, made recommendations for actions, and monitored deadlines for responses. Assisted in program and budget preparations by preparing detailed cost estimates and periodic reports. Managed expenditures under development cooperation funding, ensuring rational use of funds through calculations and checks on supporting documents. Monitored accounts for allocations and expenditures, making necessary adjustments. Drafted and verified administrative correspondence related to budgetary matters. Provided guidance and supervision to junior administrative staff. Managed local procurement and the safekeeping of office equipment and supplies.

Assisted in organizing and managing operational processes while ensuring efficiency aligned with UNCDF procedures. Maintained operational databases, guaranteeing the accuracy and integrity of stored information. Acted as a liaison between departments to promote effective communication and collaboration. Supported event planning and execution, assisting with meetings, workshops, and other operational activities.

Provided comprehensive administrative assistance which included scheduling meetings, managing correspondence, and organizing files to enhance program operations. Aided in the collection and analysis of program-related data, thus contributing to informed reporting and decision-making. Facilitated communication among team members and stakeholders by preparing essential reports, briefs, and presentations. Supported logistical planning for workshops and training sessions, ensuring all necessary arrangements were in place. Assisted in monitoring financial activities, including tracking expenditures and processing invoices. Conducted background research to support program development efforts and participated in capacity-building activities for team members.

Managed scheduling, correspondence, and documentation to ensure smooth operations within the Kaabong Sub-office. Assisted with budget tracking and financial reporting to ensure compliance with organizational policies. Facilitated logistics coordination for meetings, events, and travel arrangements for staff and stakeholders. Gathered and organized data for reports to support strategic planning. Acted as a point of contact for internal and external stakeholders, ensuring effective communication. Supported the implementation of various projects contributing to operational goals. Managed office supplies and resources to ensure availability and cost-effectiveness.

Managed daily operations by overseeing correspondence, meeting schedules, and organized record maintenance. Inputted, updated, and monitored data within organizational systems to guarantee information integrity. Served as an intermediary between stakeholders, providing clear and professional communication. Assisted in procuring and managing office supplies to support program activities. Organized and coordinated meetings and workshops to bolster organizational initiatives. Compiled periodic reports and documentation, ensuring adherence to organizational standards. Provided logistical support for field teams, facilitating project implementation while maintaining confidentiality of sensitive information.