Naomi R.
Mid-Level Administrative and Operations Specialist
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About
Naomi M. is an accomplished Administrative & Operations Professional based in Pretoria, Gauteng, South Africa, with significant experience in supporting executives and recruitment teams, primarily in international nonprofit settings. Fluent in both Dutch and English, she has cultivated strong cross-cultural communication skills through living and working in both the Netherlands and South Africa. Naomi specializes in Project Coordination and Employee Administration with a robust background in remote collaboration. Her professional journey includes roles such as supporting executive search processes at TheTalentSource and providing comprehensive remote assistance via Upwork. At Operation Mobilization, Naomi handles personnel records and administration, improving workflows and facilitating training across cultural lines. Her diverse career also spans logistical planning and educational roles, including tutoring with Native Camp. Naomi is committed to creating structure, improving processes, and delivering reliable administrative support to purpose-driven organizations globally.
Experience
Executive Search Support
TheTalentSource · 2026 — PresentManaged a shared inbox to ensure timely handling of incoming communications and screened emails for business development opportunities. Maintained accurate records in recruitment systems, tracked candidate and client data, and provided administrative support for executive search processes while prioritizing tasks and managing confidential information with attention to detail. Collaborated remotely with the recruitment team for effective communication and operational support.Virtual Assistant
Upwork · 2025 — PresentDelivered remote administrative support to clients aiming to streamline their operations. Services included data entry, calendar and email management, spreadsheet creation, internet research, and organizational tasks, with a strong focus on accurate and reliable support in both English and Dutch.Personnel Administrator
Operation Mobilization · 2025 — PresentHandled personnel administration for an international nonprofit organization. Maintained confidential personnel records, assisted with onboarding processes, and coordinated communication amongst multicultural teams. Contributed to enhancing administrative systems and provided training and support for various organizational initiatives.English Second Language Tutor
Native Camp · 2024 — 2025Provided one-on-one online English lessons to Japanese learners, adapting instruction to individual learning goals and facilitating conversational practice. Managed structured lesson materials and schedules while fostering a positive and supportive online learning environment.Management & Team Support
TheTalentSource · 2023 — 2023Coordinated calendars, meetings, and events for senior leadership, managing email correspondence and providing project coordination support. Maintained accurate records and organized various administrative tasks to enhance business operations while collaborating with colleagues in a remote setting.Export Planner
Koopman International B.V. · 2021 — 2023Oversaw export shipments and ensured compliance with documentation requirements for international transport. Facilitated communication between customers and logistics partners, planned deliveries, and maintained detailed administrative records while resolving logistical challenges.Orderpicker
Koopman International B.V. · 2020 — 2021Efficiently prepared customer orders and ensured inventory accuracy in a fast-paced warehouse environment, working collaboratively to meet productivity targets.waitress
Fletcher Hotels · 2020 — 2020Provided friendly customer service in a busy hospitality setting, managing multiple tables with professionalism and accuracy while collaborating effectively with team members.supermarket employee
Jumbo Supermarkten · 2015 — 2017Assisted customers with inquiries and purchases, replenished stock, and maintained product displays, handling responsibilities accurately in a fast-paced retail environment.
Skills & Expertise
Education
- High School Diploma - HAVOGomarus College · 2012 — 2018
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