Noemi I.
Senior Executive Operations & Logistics Specialist
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About
Noemi I. is a seasoned Executive Operations & Logistics Professional with over 16 years of experience in delivering high-caliber administrative support and operations coordination within the International Rice Research Institute (IRRI) in the Philippines. Adept at handling complex calendars and confidential information, she has consistently provided executive-level assistance, managed budgets, and facilitated stakeholder relationships. Her tenure at IRRI from 2009 to 2026 showcased her ability to streamline travel coordination and reporting for expedited decision-making while organizing large-scale events with meticulous attention to detail. In 2026, she expanded her skill set by completing a specialized course in freight documentation and logistics coordination, demonstrating expertise in Bills of Lading and customs procedures. With proficiency in CRM & Database Management, Noemi ensures operational efficiency through her adept handling of procurement processes and cross-functional team support.
Experience
Senior Executive Assistant (Administrative Specialist – Executive-Level Support)
International Rice Research Institute (IRRI) · 2016 — 2026Delivered high-level administrative support for senior executives, managing complex calendars and prioritizing board-level engagements. Organized end-to-end travel arrangements for domestic and international journeys, ensuring compliance with visa and accommodation requirements. Compiled executive reports, presentations, and official correspondence for key meetings. Monitored departmental budgets and processed vendor payments while facilitating coordination for conferences and institutional events. Managed confidential communications and documents, liaising with internal and external stakeholders to enhance operational efficiency. Maintained SharePoint document management systems for efficient record retrieval and onboarding new team members on administrative protocols.Administrative Coordinator (Finance & Operations Support)
International Rice Research Institute (IRRI) · 2009 — 2016Provided comprehensive administrative and logistical support to Finance Managers, focusing on reimbursement processing and billing accuracy. Reviewed documents related to billing statements and invoices to ensure compliance. Coordinated annual inventory and prepared relevant compliance documentation in collaboration with the Finance team. Organized cross-department meetings while maintaining detailed minutes and tracking action items. Managed procurement requisitions and facilitated communications with vendors to streamline supply needs.HR Junior Specialist
Pharma Link, PL Asia · 2005 — 2009Assisted in recruitment and onboarding processes, maintaining employee records and payroll. Supported pre-deployment training for field staff while coordinating office procurement and executive meetings.Secretary to DDG for Research
International Rice Research Institute (IRRI)Provided clerical assistance including documentation for conferences and daily office correspondence.BPO Customer Associate
Globe TelecomManaged customer inquiries and transactions within a fast-paced call center, ensuring service quality and accuracy standards were met.
Skills & Expertise
Education
- Bachelor of Science in Office ManagementLaguna College of Business and Arts
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