Rachel V.
Junior Bookkeeping and Administrative Virtual Assistant
Open to offersNew to PlatformAbout
Hello, I'm Rachel, a detail-oriented Virtual Assistant and Certified QuickBooks Online Bookkeeper with hands-on experience across construction, e-commerce, and wellness industries. I manage bookkeeping through QuickBooks Online, reconcile bank and credit card accounts, and handle accounts payable and receivable, expense tracking, and financial documentation. On the administrative side, I manage inboxes and customer communications with fast turnaround times, coordinate social media through Meta Business Suite, and support day-to-day operations through appointment coordination and CRM upkeep.
I started my professional journey in 2018 in the BPO industry while completing my degree in Management Accounting, which taught me time management, discipline, and adaptability. I later spent over three years as an Accounting Clerk and Administrative Assistant, building a strong foundation in financial management and admin support, and also worked as a part-time college instructor teaching Fundamentals of Accounting, an experience that sharpened my communication and mentoring skills.
In 2022, I began freelancing, spending a year at LunaLuz across two connected roles: as Social Media Manager & Content Creator, I ran multi-platform social strategy, created content, generated B2B leads, and managed email marketing campaigns through Odoo and Klaviyo; as Customer Service & Operations Coordinator, I delivered 24-hour response support, handled B2B follow-ups and restock coordination, and maintained accurate CRM records. I've also worked part-time with Irwin Construction LLC (Birmingham, Alabama) and Dreamer LLC, handling bookkeeping, reconciliations, social media, and general admin support.
I bring strong organizational skills, adaptability, and a reliable, detail-focused approach to every role. Whether it's keeping the books accurate, managing communications, or supporting daily operations, I'm committed to delivering the kind of dependable, high-quality support that helps businesses run smoothly and grow.
Why hire me
Employers should hire me because I bring both financial accuracy and administrative versatility. As a Certified QuickBooks Online Bookkeeper, I manage reconciliations, accounts payable/receivable, and financial documentation with precision. As a Virtual Assistant, I handle inboxes, scheduling, CRM upkeep, and social media efficiently and independently. I've supported businesses across construction, e-commerce, and wellness, quickly learning new systems like Odoo, Klaviyo, Shopify, and QuickBooks along the way. Managing social media strategy and customer operations at the same time, and I currently split my time supporting multiple companies' bookkeeping and admin needs. I'm reliable, detail-focused, and used to working with minimal oversight. Businesses that hire me get someone who treats their operations like their own, organized, proactive, and genuinely invested in helping things run smoothly.
Experience
Personal Assistant | Virtual Assistant
LunaLuz · 2025 — 2026Oversaw complete customer service operations with a commitment to 24-hour response time. Handled B2B follow-ups, coordinated quotes, managed restock efforts, and tracked payments. Monitored shipments and proactively resolved delivery issues, while researching suppliers and preparing pricing reports. Ensured the accuracy of the CRM and supported daily operational tasks.General VA | QuickBooks Online Bookkeeper
IRWIN CONSTRUCTION LLC · 2025 — 2026Accurately recorded and categorized daily financial transactions. Regularly reconciled bank and credit card accounts while managing accounts payable and receivable and assisting with payroll tasks. Generated financial reports and supported tax preparation, ensuring compliance with financial regulations while maintaining the QuickBooks Online system. Conducted skip tracing as necessary and managed social media accounts to support online engagement.Skip Tracing
Dreamer LLC · 2025 — PresentConduct skip tracing and property research to locate individuals and gather property information. Use Jefferson County Parcel to research tax status, property records, mailing addresses, and street-view information. Use SmartBackground and TruePeopleSearch to research and verify contact information. Use LandGlide to research property ownership, parcel information, and property details. Use Zillow to gather additional property and market information. Organize property research, contact information, and transaction details in spreadsheets for easy tracking and follow-up.Human Resource Manager | Accounting Staff
AGF ELITEGROUP DISTRIBUTION INC. · 2024 — 2025Processed employee and employer benefits, including enrollment, claims, and inquiries related to SSS, PhilHealth, and PAG-IBIG. Managed the accounts receivable process by preparing invoices, recording payments, reconciling accounts, and following up on overdue payments. Maintained accurate records to support financial reporting and audits, ensuring compliance with billing and contract terms. Provided customer service through email and phone, addressing payment and benefit concerns, while managing various ad hoc tasks.Personal Assistant | Virtual Assistant
LunaLuz · 2023 — 2025Directed a multi-platform social media strategy encompassing content creation, community interaction, and performance analysis to enhance audience growth and brand visibility. Cultivated qualified B2B leads through targeted outreach and relationship-building efforts. Executed email marketing campaigns using Odoo and Klaviyo to boost promotions and customer engagement. Produced SEO-optimized blog content and maintained the editorial calendar, while managing a Shopify store's operations, including product information and inventory updates. Conducted pricing and catalog updates through Mirakl and provided administrative support, ensuring efficient business operations.PART-TIME - COLLEGE INSTRUCTOR
POLYTECHNIC COLLEGE OF DAVAO DEL SUR · 2024 — 2024Instructed students in Fundamentals of Accounting, providing lectures and presentations to clarify complex concepts. Developed course content aligned with curriculum objectives, employing diverse teaching methods to engage students. Assessed student performance through various evaluations and provided constructive feedback while fostering an inclusive and supportive classroom environment.Accounting Clerk
EZ SERVE MARKETING OPC. · 2023 — 2024Maintained updated financial records, prepared reports, and processed financial transactions across accounts payable, accounts receivable, and payroll functions. Managed administrative duties, including recording meeting minutes, scheduling engagements, and organizing contact lists and calendars. Assisted in drafting standard operating procedures while contributing to company research on trends and competitors.VIRTUAL ASSISTANT
REMOTASK · 2022 — 2024Performed categorization tasks to identify keywords for text or images and conducted image analysis by drawing boxes around objects to assist AI in its identification processes.VIRTUAL ASSISTANT
Ready Start Gro, LLC. · 2022 — 2022Conducted risk analysis utilizing specialized software like Dispute Panda, Dispute Fox, Hubstaff, and Smart Credit, developing statistical models to enhance the quality of credit applications. Gathered client information and managed email and call inquiries in support of credit-related processes while providing various administrative support tasks.Sales Associate | Call Center Agent
MJ CABALLERO CALL CENTER · 2018 — 2022Made outbound calls to insurance holders and applicants to assist them with claiming and processing their insurance applications and benefits.
Skills & Expertise
Education
- Bachelor of Science in Management AccountingUniversity of Mindanao Digos College · — — 2022
Interested in this professional?
Sign in as an employer to save this profile or invite Rachel V. to a job.
Sign in as an employer