Regina S.
Senior Office Administrator
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Regina S. is an accomplished Office Administrator with over a decade of experience supporting executive teams and project managers in the engineering, infrastructure, and energy sectors. At Black & Veatch South Africa (Pty) Ltd, she managed executive diary and travel management, processed procurement and invoice documentation, and coordinated business development activities, meetings, and corporate functions. Regina also maintained B-BBEE compliance, supplier databases, and facilitated HR onboarding and termination in alignment with project and HR standards. Her responsibilities extended to project support for the Eskom Kusile Power Station Project, where she implemented vendor due diligence and compliance verification. Regina has coordinated INTEC’s technical student training programmes, overseeing academic administration, reporting, and participant selection. She is completing a Project Management Certificate with UNISA.
Experience
Office Administrator / Project Administrator
Black & Veatch South Africa (Pty) Ltd · 2015 — 2024Delivered high-level administrative and project support to executive leadership and project teams, focusing on engineering and energy initiatives. Handled intricate executive calendars, organized meetings, and coordinated travel arrangements including approvals and itineraries. Drafted and disseminated meeting agendas, minutes, and action items. Assisted in Business Development activities like preparing tender documentation, proposals, and presentations. Organized corporate events, workshops, and meetings with subcontractors. Processed invoices from subcontractors, ensuring accurate documentation submissions followed approval workflows. Oversaw office procurement, supplier communications, and budget management for consumables. Maintained B-BBEE certificates and managed monthly compliance documentation.Receptionist / Administrative Assistant
Black & Veatch South Africa (Pty) Ltd · 2013 — 2015Provided front-office support and administrative assistance to the Office Manager and expatriate personnel. Coordinated work permit extensions, accommodation logistics, transport arrangements, and mobile contracts. Aided in workforce planning, contract administration, and managing staff logistics. Handled switchboard operations, correspondence, filing systems, and records management.Project Administrator / Coordinator
Broadlands Networks – South Africa · 2008 — 2012Administered support across various projects, ensuring the accuracy of documentation and reporting processes. Monitored project budgets, expenses, and generated cost reports. Organized project meetings, including agendas, minutes, and follow-up actions. Prepared management reports and presentations for projects. Assisted with resource coordination and facilitated communication across functions.Project Support
Eskom Kusile Power Station ProjectProvided support to subcontractors regarding compliance documentation and contract requirements. Assisted with the onboarding and termination process for employees, adhering to project and HR policies. Supported vendor due diligence and compliance verification during the onboarding process. Conducted employee inductions and offered guidance on reporting procedures and timesheet management.Student Programme Coordinator
INTEC Skills Development ProgrammeOversaw the selection and onboarding of disadvantaged youth for sponsored technical training programs. Managed student registrations, distribution of study materials, and academic administration. Monitored submissions of assignments, assessments, and readiness for exams. Compiled performance and progress reports for review by clients and stakeholders.
Skills & Expertise
Education
- Certificate in Human Resource ManagementUNISA · 2021 — Present
- Executive Secretarial CertificateSpeciss College
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