Rosheena G.

I bring 19+ years of administrative and executive support experience, including 16+ years in multinational healthcare organizations and 3 years working remotely with a U.S.-based company. What sets me apart is that I understand the importance of making an executive’s day easier, not simply completing a list of tasks. I’m organized, dependable, detail-oriented, and comfortable managing multiple priorities while working independently. I take ownership of my responsibilities, keep track of follow-ups, pay attention to details, and take action when something needs attention. I can manage calendars and meetings, coordinate appointments, organize information, handle confidential matters, and adapt when priorities change. My goal is simple: to be a reliable partner who keeps things organized, follows through, and gives the executive I support one less thing to worry about.

• Virtual Operations Coordinator

  Maximize Partners · 2023 — 2026
  Established a consistent weekly review process to provide leadership with visibility into completed work and ongoing priorities. Structured business, coaching, and volunteer tasks through effective prioritization and progress tracking. Managed calendars, meetings, and client commitments to protect leadership time. Ensured smooth coaching sessions by organizing individual and group activities, including agenda preparation and follow-up actions. Contributed to a positive client onboarding experience by overseeing onboarding processes and maintaining accurate information in the coaching portal and GoHighLevel CRM.

• HR Admin Assistant

  Dr. Mohammad Al Fagih Hospital · 2021 — 2023
  Acted as an essential administrative partner to the HR Director and senior management, maintaining organized HR operations within a fast-paced hospital setting. Translated meetings into actionable items by creating agendas and minutes, and ensured that decisions were documented and tracked diligently. Reduced scheduling conflicts through efficient coordination of leadership calendars and departmental priorities. Provided management visibility by upholding accurate HR KPI reports and organizing documentation for informed decision-making. Enhanced HR processes by handling onboarding and maintaining essential job descriptions and confidential records.

• Academic Secretary

  Prince Sultan Military Medical City · 2013 — 2021
  Delivered coordinated support for Academic Affairs leadership, ensuring a well-organized healthcare education environment. Managed schedules, meetings, and records to keep daily priorities aligned with administrative needs. Documented committee decisions clearly to assist leadership and members in understanding responsibilities and required follow-up actions. Facilitated the timely administration of academic programs through effective communication among departments and stakeholders. Maintained the accuracy and continuity of academic materials, including curricula and student records.

• Administrative Secretary

  King Khaled Eye Specialist Hospital · 2008 — 2013
  Provided reliable administrative support to senior hospital leaders, enabling focus on operational priorities. Coordinated meetings and prepared executive correspondence to enhance leadership readiness. Acted as a central point for administrative coordination, ensuring efficient information transfer between departments. Safeguarded confidential information while improving document management practices. Assisted in support services operations through the coordination of policy updates and departmental requests.

• Hospital Administrator Secretary

  Obeid Specialized Hospital · 2007 — 2007
  Facilitated the Hospital Administrator's focus on leadership tasks by managing schedules and meetings. Prepared necessary correspondence and reports for effective communication across hospital administration. Maintained confidentiality of documents, ensuring sensitive information was protected. Coordinated follow-ups and administrative requests to support interdepartmental continuity. Organized records and office information to keep essential documents readily accessible.

• Bachelor of Arts – Mass Communication, Specialization in Public Relations

  San Sebastian College Recoletos de Cavite · 2002 — 2007