Shannon M.
Senior Executive Assistant
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Shannon M. B. is a seasoned Senior Executive Assistant with over 18 years of experience providing strategic support to senior leadership across federal agencies and complex organizations. Currently contracted at VTG - Navy Yard, she delivers comprehensive administrative and virtual support, specializing in complex calendar management, correspondence handling, and travel logistics using Microsoft Office 365. Her role involves optimizing executive calendars, managing high-level meetings, and coordinating domestic and international travel logistics via DTS. Previously, at Frederick Oak Consulting, she contributed to HR policy development, utilizing Google Workspace for coordination and document management. Her tenure at FEMA - R3 Government Solutions included managing HR personnel actions and maintaining eOPF systems. With a history of roles involving budget management and executive communications, Shannon is a trusted partner in enhancing organizational productivity. She holds a Bachelor of Arts in Business Administration from Delaware State University.
Experience
Senior Executive Assistant / Chief of Staff (Contract)
VTG – Navy Yard · 2024 — PresentAct as a strategic executive and virtual assistant to senior leadership, managing daily administrative tasks and providing decision-support analysis using Microsoft Office 365. Coordinate complex executive calendars aligned with strategic priorities, ensuring leaders are prepared for high-impact work. Develop executive briefings and forecasts with PowerPoint and Excel. Manage logistics for high-level meetings and handle domestic and international travel arrangements via DTS. Serve as the primary liaison for communication between senior leadership and external stakeholders, tracking action items and maintaining professional correspondence.HR Policy Assistant (Contract)
Frederick Oak Consulting · 2024 — PresentAssist in the development and execution of HR policies by coordinating reviews and managing approvals in Google Workspace. Edit and format policy documents to ensure clarity and compliance. Handle the distribution of policy updates to stakeholders and manage shared inbox communications through CRM systems. Track project deliverables and support data reporting by gathering and validating inputs while maintaining policy tracking logs.Human Resources Assistant
FEMA – R3 Government Solutions · 2023 — 2024Process a significant number of personnel actions weekly using DTS and HR systems to ensure compliance with federal regulations. Update and maintain accurate employee records in eOPF and FedHR, resolving discrepancies as they arise. Provide guidance on HR policies to employees and support the onboarding process. Compile data for HR reporting, participate in management meetings, and suggest workflow improvements to enhance efficiency.Executive Assistant (C-Suite Support)
Metropolitan Washington Airports Authority · 2019 — 2023Manage communications for multiple C-suite executives using Microsoft Office 365 and coordinate stakeholder interactions through CRM systems. Oversee the organization of complex calendars to optimize executive schedules and prepare key briefings and reports. Plan executive travel logistics, manage budgets, and lead coordination for events and conferences while serving as a gatekeeper for C-suite leaders.Administrative Assistant
Metropolitan Washington Airports Authority · 2016 — 2019Provide support for executive scheduling and travel arrangements, coordinating meetings and itineraries. Act as COTR by working with vendors to ensure contract compliance. Manage procurement and expenditures while tracking budgets accurately. Enhance administrative workflows, organize meetings, and supervise daily office operations to ensure an efficient work environment.Administrative Assistant
Maryland National Capital Park & Planning Commission · 2006 — 2016Assist with daily office operations and offer administrative support to staff and leadership. Manage communication, scheduling meetings, and arranging travel. Maintain financial records, process invoices, and support payroll documentation while ensuring confidentiality of files. Oversee projects and logistics for events and trainings, and recommend process improvements for greater efficiency.
Skills & Expertise
Education
- Bachelor of Arts, Business AdministrationDelaware State University