Steaven J.
Mid-Level Executive Assistant
Open to offersNew to PlatformAbout
Steaven J. is a results-driven Executive Assistant and Operations Specialist with over 5 years of experience adept at providing executive support, administrative coordination, and account management across diverse industries including construction, digital marketing, real estate, and property management. His responsibilities have included managing executive schedules, client accounts, CRM systems, and IT operations. Steaven has worked with CRM platforms such as HubSpot, Zoho CRM, and AppFolio, ensuring data accuracy and operational efficiency. His expertise extends to financial documentation, where he has managed records using software like Xero and QuickBooks. Recognized for strong organizational skills, he effectively supports executives and internal teams by coordinating cross-functional projects and maintaining operational efficiency. Steaven J. holds a Bachelor of Science in Information Systems from La Concepcion College of the Philippines.
Experience
Executive Administrative Assistant to the CEO
Refletech Australia · 2025 — 2026Created and optimized the company's digital presence through Facebook, Instagram, TikTok, YouTube, and Google Business profiles. Managed Google Workspace, Google Drive, and cloud systems, ensuring the organization of documents, calendars, and emails. Handled financial records with Xero and Hubdoc/Dext, covering invoice processing and accounts payable/receivable support. Developed marketing assets with Canva and CapCut, including graphics and video content for social media.Executive Assistant, IT Admin & Account Management
Get Found First / High Tech Comfort · 2025 — 2026Provided executive support to the Chief Experience Officer, managing scheduling and cross-functional communications. Supported account management for active clients by maintaining accurate HubSpot data and reporting records. Conducted IT administration, including system access and Google Ads integration monitoring. Coordinated daily business processes and bidding for High Tech Comfort while assisting with constructions estimates in Housecall Pro.Executive & IT Admin Assistant
Excel Shore PH | Client: Residential Inspector of America · 2023 — 2025Handled Zoho RIA records, improving data accuracy by eliminating duplicate profiles. Organized Sales Division files into a structured shared drive for enhanced team access. Monitored KPI scorecards and tracked inspection submissions for accurate reporting. Created standard operating procedures for onboarding and invoices to streamline workflow coordination.Assistant Property Manager
Excel Shore PH | Client: Empire State Properties · 2022 — 2023Assisted in daily property management operations by managing leasing activities and tenant records. Oversaw eviction tracking and court schedules to ensure compliance and timely processes. Coordinated maintenance requests by tracking work orders and vendor follow-ups. Maintained tenant activity records in AppFolio for operational visibility.Operations & CRM Coordinator
Excel Shore PH · 2020 — 2022Managed deal flow by tracking transactions and maintaining CRM records throughout the sales pipeline stages. Organized client files and contracts for document control while ensuring accuracy and compliance. Reviewed and updated CRM data, generated reports, and collaborated with teams to monitor deadlines and support operational continuity.
Skills & Expertise
Education
- Bachelor of Science in Information SystemsLa Concepcion College of the Philippines
Interested in this professional?
Sign in as an employer to save this profile or invite Steaven J. to a job.
Sign in as an employer