Racquel B.

Transaction processing of invoices everyday in Vendor Invoice Routing in BST. Maintaining and answering of invoice payment queries. Reconciling vendor’s unpaid invoices and providing to vendors for their information. Processing of vendor’s monthly statement. Processing of Manual Urgent payment check request. Maintaining a payment file for those urgent payment to be paid. Creating Fedex shipment for tracking purposes. Setting up and boarding a vendor in the system.

Handles AR, AP, create and upload Estimates and PO’s in Quickbooks. Prepare the L10 metric reporting for AR and AP for KPI metrics reporting. Once Timesheets are uploaded, I create the invoice to bill to clients. I maintain a file for AR issues and update it regularly. I added new client on QBO and also create a projects under these clients. I make follow up and reminders to Engineering managers to update their timesheet. For AP, when we received invoices in the mailbox, I process it right away in QBO. I send weekly overdue and unpaid invoices to EA. I prioritized invoices from COO that has special instructions. I answer emails related to AR and AP issues. I created 4 SOP’s for the client since they don’t have process documentation yet.

Process invoices in QBO Desktop on time. Invoices are coming from mailbox. Answered emails related to invoice and payment status. I on board vendor in QBO Desktop. I create and process sales order for bulk and individual orders. I helped in forecasting stocks or inventory. I managed the creations of Purchased Order.

1st Project- Social Media – Accounts Payable Associate. Assigned under Exception team or Holds Management team. Handles processing of overdue invoices, unpaid and all invoices on hold. Coordinating with vendors and PO buyers in resolving holds issues.

Review client contracts of budgets and expense. Review revenue to be generated. Set-up the project based on the approved budgets in the contract. Code the invoice and send the bill to Accounts Payable.

Worked in Property, Plant and Equipment (PPE). Making actual inventory, recording in Asset Master data in SAP then upload latest inventory tagged. Worked in A.Cash Accounting. Prepare billings, Cost and Expense report and send them to our customers.

Worked in Procure to Pay Accounts Payable. Assigned as the Helpdesk analyst, Issue Resolution analysts and assists in processing invoices when needed. Managed 3 generic mailboxes of Accounts Payable team. Resolved issues of pending unpaid invoices.