Virginia M.
Senior Executive Administrative Assistant
Open to offersNew to PlatformAbout
Virginia L. (Jini) M. is a dynamic administrative and financial professional based in Orlando, Florida, with over a decade of experience across industries such as healthcare, real estate, higher education, and non-profits. She has excelled in providing executive support and specializes in tasks like strategic calendar and executive priority management, budget oversight, and project coordination. In her current consulting role since 2018, she has managed C-suite-level communication, facilitated human resources tasks including recruitment, and executed strategic social media plans. Her financial acumen is evident in her ability to maintain and oversee financial transactions, conduct month-end closings, and propose improvements to financial systems in industries like construction and healthcare. Previously, she held key positions including Executive Assistant roles at World Housing Solution, Inc., Westminster Communities of Florida, and Tufts University School of Dental Medicine, where she honed her skills in managing complex executive presentations and supporting organizational initiatives. Jini continues to hold a Bachelor of Arts in Business Administration and is a Certified Administrative Professional in progress.
Experience
Executive Assistant to the President/CEO
World Housing Solution, Inc. · 2023 — 2024Provided executive support to the CEO/Founder and Sales Director, ensuring timely completion of projects and tasks. Researched and assisted in managing organizational processes and documentation. Supported the development of speaking, event, and promotional opportunities for C-Suite executives. Created and edited complex presentations, reports, and documents.Administrator (Property Manager)
Westminster Communities of Florida · 2020 — 2023Responsible for the administration and management of the community, including overseeing financial reporting and accounting processes as part of the senior leadership team. Ensured compliance with operational standards set by U.S. Housing and Urban Development. Focused on the preservation of community and grounds while developing and mentoring staff for talent growth.Executive Administrative Assistant
Westminster Communities of Florida · 2020 — 2023Managed project requests and ad valorem taxes, prioritizing triage of resident concerns. Coordinated calendars for the leadership team with an emphasis on event planning and presentations. Collaborated with the Business Office Manager to ensure completion of accounting functions, including accounts payable and receivable. Functioned as a manager on duty and served as a mentor and trainer for a ten-member team across two properties, contributing as an active site leadership team member.Executive Assistant to (3) Vice Presidents
Dr. Phillips Center for the Performing Arts · 2018 — 2020Supported marketing efforts for subscription and single ticket sales while managing budget constraints for advertising settlements. Completed expense reports, travel budgets, and crafted both internal and external presentations. Served as a branding expert for materials, collaborating closely with the CEO, particularly for monthly board meetings.Executive Support: Administration, Finance, Human Resources, Communications, and Marketing
Jini McClelland, Consulting · 2018 — PresentProvided executive level administrative support including C-Suite calendar scheduling, appointment management, and coordination of communications with stakeholders. Handled travel arrangements and expense reporting. Acted as a liaison between C-Suite and Boards of Directors. Conducted candidate outreach, screening, and follow-up for HR processes, ensuring proper documentation is collected and organized. Developed strategic social media plans to enhance audience engagement on platforms such as Facebook, Instagram, and Threads, including content calendar management and performance analysis. Oversaw financial transactions, managed accounts payable and receivable, and conducted monthly closing processes, identifying inefficiencies and proposing system improvements.Executive Assistant to the Executive Associate Dean
Tufts University School of Dental Medicine · 2017 — 2018Provided administrative support for C-Suite, focusing on workflow oversight and productivity evaluation for several departments. Coordinated and planned meetings and special events, ensuring adherence to timelines and budgetary constraints. Managed expense reporting and reconciled purchase card transactions.
Skills & Expertise
Education
- Bachelor of Arts – Business Administration: Mgt SpecializationSAINT LEO UNIVERSITY