Executive / Operations Virtual Assistant
I am looking for a long-term Virtual Assistant who is highly organized, proactive, detail-oriented, and able to take ownership of tasks without needing constant direction.
I am a Realtor and team leader specializing in serving the 55+ community. I also manage seminars, a weekly radio program, events, educational partners, marketing, follow-up, and a growing real estate specialty team.
I need someone who can become a true right hand, someone who notices what needs to be done and follows through.
Responsibilities may include:
- Monitor email regularly and identify items that need attention or follow-up
- Help manage my calendar, appointments, deadlines, and reminders
- Track projects and make sure important dates do not get missed
- Coordinate seminar speakers, panelists, materials, reminders, and follow-up
- Coordinate radio guests, bios, headshots, confirmations, reminders, and post-show communication
- Help prepare and schedule newsletters and email communications
- Maintain spreadsheets, lists, forms, and shared documents
- Assist with CRM updates and contact follow-up
- Create or update simple Canva graphics and marketing materials
- Organize documents and information so things are easy to find
- Review work before sending it and catch mistakes
- Follow up when something is still unfinished instead of waiting for me to remember it
What I am looking for:
- Excellent written and spoken English
- Very strong attention to detail
- Excellent organizational skills
- Comfortable managing multiple projects and deadlines
- Proactive and willing to take initiative
- Good communication and follow-through
- Comfortable working independently
- Familiar with Google Workspace, spreadsheets, Canva, email systems, and CRM tools
- Willing to learn my systems and help improve them
- Someone looking for a long-term working relationship
This is not a role for someone who simply waits for a list of tasks every day. I need someone who can look at the bigger picture, notice what is coming up, and help keep things moving.
We will begin with a 30-day paid trial to make sure we work well together.
To apply, please send:
- Your availability and time zone
- Your desired hourly rate
- A short description of your previous VA or executive-assistant experience
- An example of a time you noticed something needed to be done and handled it without being asked
- Begin your response with the words: “I noticed it.”