PART-TIME ADMIN ASSISTANT: HIRING, PAYROLL & COLLECTIONS (GROWTH ROLE)
ABOUT US
J&B Quality Painters is a growing residential painting company in Edmonton, Canada. We do interior and exterior painting, cabinet refinishing and popcorn ceiling removal. We're looking for a sharp, organized admin to protect the owner's time and keep three core systems running smoothly: hiring, payroll and collections.
OUR CORE VALUES
- Speed is king. We respond fast to clients, applicants and the team. A great candidate contacted today is hired; one contacted next week is gone.
- Own the outcome. You don't just send the reminder; you make sure the invoice gets paid and the hours are right. No excuses, no loose ends.
- Competitive greatness. We aim to be the best at what we do and to get better every week. You'll be measured on results, and rewarded for them.
YOUR MISSION
Take the admin work off the owner's plate so he can focus on growing the business. When you're doing this job well, he never has to think about hiring follow-ups, payroll hours or unpaid invoices.
YOUR 3 CORE PILLARS AND WHAT GOOD LOOKS LIKE
1. Hiring funnel
- Contact every new applicant within 24 hours, using our outbound templates.
- Spot the strongest candidates fast and reach out to them first. Speed wins good painters.
- Send a polite rejection to everyone who isn't a fit, so every applicant gets a reply.
- Good looks like: 100% of applicants contacted within 24 hours, with top candidates booked for interviews quickly.
2. Payroll accuracy
- Collect and check every team member's hours each pay period.
- Follow up with the team on anything missing or unclear.
- Payroll hours are final and accurate 4 days before payday. We pay every second Friday.
- Good looks like: zero payroll errors and zero late submissions.
3. Client billing and collections
- Answer client questions about invoices and payments, and resolve them.
- Follow up on unpaid invoices politely and consistently until they're paid.
- Good looks like: 90% of payments collected within the month they're due.
PAY
- $500 USD per month, paid biweekly ($250 every second Friday).
- Collections bonus: 2% of past-due payments you collect.
- "Past-due" means a client invoice more than 30 days late.
- The bonus is paid on money actually received, not money promised.
- To earn it, you must keep the monthly collection rate at 90% or higher.
- It's paid monthly.
SCHEDULE
- Part-time, 25 hours a week.
- Monday to Friday, 2:00-7:00 pm Mountain Time (about 5:00-10:00 am Philippine time).
GROWTH
This role starts part-time. If you own these three areas, more responsibility and more hours are available as we grow.
YOU'RE A FIT IF YOU:
- Write clear, professional English.
- Are highly organized and meet deadlines without reminders.
- Are comfortable following up with people about money, politely and persistently.
- Have experience with admin, payroll or bookkeeping. Experience with Jobber, GoHighLevel or QuickBooks is a bonus.
HOW TO APPLY
Start your application with the phrase "Payroll by Monday" so we know you read the whole post. Then, in 3-5 sentences, tell us which of our three core values describes you best, and give a real example of you living it.