Virtual Executive Assistant to the CEO & GM
Are you a highly organized, proactive professional who thrives on making things happen? Our AU-based partner is a fast-moving creative agency looking for a Virtual Executive Assistant to be the operational backbone for our Director/Founder. This isn't a typical team support role; you will be the single point of leverage for our leader, focused entirely on managing their time, communication, and task flow.
Your mission is to free our Director from day-to-day bottlenecks, allowing them to focus on what they do best: strategic leadership, business development, and creative direction.
This is a full-time, onsite role with day-shift hours, located at Park Central Building in IT Park, Cebu.
Responsibilities:
- Executive Flow Management: Take full ownership of the Director's schedule and tasks, ensuring nothing falls through the cracks. You'll anticipate needs, manage priorities, and maintain a seamless workflow.
- Inbox & Communication Mastery: You'll be the gatekeeper of the Director's inbox, triaging emails, drafting responses, and converting key messages into actionable tasks. You'll proactively filter out noise while surfacing critical information.
- Sales & Admin Support: Keep the sales pipeline running smoothly by updating our CRM (Pipedrive), preparing sales decks, and tracking follow-ups. You'll be instrumental in maintaining momentum and continuity in sales conversations.
- Light Marketing Admin: Help with social media scheduling and content management, ensuring our communications are consistent and timely.
Qualifications:
The ideal candidate is a calm, solutions-oriented individual with a strong sense of ownership. You have a knack for organization and an incredible eye for detail.
- Proven Experience: You have a track record of at least 2 years of successfully managing the time and inboxes of fast-moving executives or founders.
- Exceptional Communication: Your written communication is impeccable, and you are comfortable writing on behalf of a creative leader.
- Tools & Tech Savvy: You're a pro with tools like Google Workspace, Slack, and are comfortable with CRMs like Pipedrive.
- Confidentiality & Professionalism: You handle sensitive information with the utmost discretion and are a trusted, reliable partner.
This is for someone who is comfortable working independently and driving their own workflow. If you're ready to be the strategic partner who empowers a creative leader to achieve more, we want to hear from you.
What We Offer:
- Competitive salary, commensurate with skills and experience
- Opportunities for professional growth and development
- Supportive and collaborative work environment
- schedule: Monday – Friday, 6:00 AM – 3:00 PM (may change with prior notice)
- Company Events
- Free lunch every Monday and Friday
- HMO
About UpSource
UpSource: Your Australian Partner for Growth
We're more than just an offshore staffing solution. We're a strategic partner for Australian small and medium businesses. Our mission is to help achieve goals by providing highly skilled, dedicated virtual assistants from the Philippines.
Why choose UpSource?
Awesome Company Culture: A supportive and collaborative environment that fosters innovation and teamwork.
Competitive Salary: Reward your hard work with a competitive salary that reflects your value.
Fixed Weekends Offs: No more worrying about working weekends. Enjoy consistent time off to relax and rejuvenate
Opportunities for growth: We're committed to helping you achieve your career goals. Explore exciting opportunities for growth and advancement.
Experience the UpSource difference.
From our carefully selected talent pool to our comprehensive training programs, we're dedicated to delivering outstanding results. At UpSource, we believe in providing the highest quality virtual assistance. Our commitment to excellence, innovation, and customer satisfaction sets us apart.