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Caroline — Mid-Level Executive Secretary from South Africa

Caroline

Mid-Level Executive Secretary

South Africa 1-2 years
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Languages
English
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About

Caroline M. is a seasoned professional with a solid foundation in Secretarial and Administrative functions, backed by a diploma in the field from Academy International Pretoria. With over sixteen years of experience, she has dedicated fifteen years to roles as a Receptionist and Secretary/Administrator at an executive level, and five years to Bookkeeping and Accounting. Her current role as an Executive Secretary at Productivity SA, located in Midrand, South Africa, involves managing the executive diary, coordinating logistical programs, distributing documentation, and overseeing financial reconciliations and department invoicing using SAP. Her prior administrative experience spans diverse industries, including telecommunications at Plessey, and meat processing at Braviz Fine Foods. At Boikagong Projects, Caroline excelled in administrative support within recruitment, security, and catering sectors. She is proficient in operations involving executive support, logistics coordination, and comprehensive documentation management.

Experience

  • Executive Secretary

    Productivity SA · 2015 — Present
    Managed the Executive diary and oversaw project administration. Coordinated logistical arrangements for meetings, workshops, and departmental functions. Ensured timely distribution of documentation, travel coordination for stakeholders, and handled management reporting. Drafted correspondence, implemented audit findings, and maintained financial reconciliations. Conducted general secretarial duties.
  • Receptionist

    Braviz Fine Foods · 2015 — 2015
    Operated the switchboard, managing telecommunications for over 30 extensions. Greeted visitors and handled incoming mail distribution, while also ordering stationery and assisting HR as required.
  • Financial Administrator (Processing Clerk)

    Plessey · 2015 — 2015
    Utilized SAP for processing invoices and creating jobs. Managed billing and performed related administrative tasks.
  • Receptionist

    Plessey · 2014 — 2015
    Handled operations of a computerized switchboard, catering to more than 200 extensions. Managed visitor greetings and incoming mail distribution while performing miscellaneous related duties.
  • Administrative Assistant

    Boikagong Projects · 2010 — 2013
    Oversaw daily office management and prepared technical and administrative documentation. Coordinated travel arrangements and appointments, organized meetings, and maintained official minutes. Liaised with various stakeholders for administrative communications and managed fiscal activities including invoicing and bank reconciliations.
  • Typist

    I Channel Internet Cafe · 2009 — 2010
    Performed typing duties for letters, CVs, and assorted documents. Assisted customers with internet access and managed cashier responsibilities, including emailing and faxing.

Skills & Expertise

Education

  • Certificate in Pastel Accounting
    College Campus Pretoria, South Africa · — — 2009
  • Certificate in Bookkeeping
    College Campus Pretoria, South Africa · — — 2009
  • Diploma in Secretarial and Administration
    Academy International Pretoria, South Africa · — — 2008
  • Matric
    Institution not specified · — — 2007

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